Accounts Payable Coordinator

VJ Technologies•Bohemia, NY

11d

About The Position

The Accounts Payable Coordinator provides financial, administrative, and clerical support to ensure invoices are properly processed and reconciled and payments are verified and posted. The role processes Accounts Payable transactions in a timely manner within an ERP system and is responsible for accurate and timely processing of payments. The job description is not all inclusive and is subject to change at any time.

Requirements

At least two years of experience in a comparable corporate accounting role.
High school diploma with some college-level accounting classes, or equivalent.
Knowledge of basic accounting techniques.
Detail-oriented and organized, with strong verbal and written communication skills.
Established computer skills, including proficiency in Excel.
Prior experience working with an MRP or ERP system.
Ability to multitask, prioritize, work efficiently, anticipate work needs, and follow through in a fast-paced, high-volume environment emphasizing accuracy and timeliness.
Excellent interpersonal skills and ability to interface effectively with vendors, customers, and all levels of management.
Analytical, problem-solving, documentation, stress-management, time-management, and multitasking skills.
Ability to communicate continually and repetitively in person, by phone, email, and other electronic devices.
Ability to fulfill essential job functions in a consistent state of alertness and in a safe manner.

Nice To Haves

Bachelor’s degree in an accounting discipline.
Previous experience working in a manufacturing environment.
Familiarity with Microsoft Great Plains, AX, or D365.

Responsibilities

Validate and enter invoices, post material receipts, match invoices to packing slips, obtain W-9 forms for new vendors, and prepare payment batches.
Verify, allocate, and post business transaction details, including sales slips, invoices, receipts, check stubs, and computer printouts.
Verify the accuracy of invoices.
Maintain financial records by analyzing balance sheets and general ledger accounts.
Reconcile bank accounts daily.
Conduct weekly goods received not invoiced (GRNI) analysis.
Prepare weekly cash flow reports, Accounts Payable reports (including GRNI analysis), and other reports as needed.
Collaborate with Purchasing, Sales, and Inventory Control Departments.
Provide clerical and administrative support to management and work on special projects as required.
Work with employees, vendors, and customers to resolve problems or discrepancies.