Accounts Payable Coordinator

Trump Miami Resort Management LLC• Doral, FL, US, FL

22h•Onsite

About The Position

This position is responsible for entering invoices, check requests, and associate expense reports in a timely manner. The Accounts Payable Coordinator will also reconcile vendor statements and collaborate closely with the purchasing department to ensure a smooth flow of invoices.

Requirements

Good working knowledge of Hospitality accounting systems.
Ability to answer the phone and respond to business clientele inquiries in a pleasant manner.
High school diploma or equivalent.
Minimum of 2 years Finance experience for a major Hotel Company.
At least one year of accounts payable experience preferred.
Regular attendance in conformance with established standards is essential.
Ability to provide 'Lateral Service' when needed to ensure customer satisfaction.

Nice To Haves

Additional language ability preferred.
CPR certification optional.

Responsibilities

Enter all new vendors and invoices in the Accounts Payable system promptly.
Process W-9s for all new vendors and maintain an organized file. Process 1099s at year-end.
Verify expense codes on all invoices to ensure correct coding.
Audit monthly statements from vendors, compare them with existing invoices, and reconcile any discrepancies with the vendor.
Print checks according to the schedule and obtain necessary approvals.
Mail checks to vendors with proper backup documentation to ensure accurate payment posting.
Prepare monthly accruals for month-end closing.
Contribute to achieving 100% compliance in the Internal Controls Questionnaire (ICQ).
Maintain an open line of communication between guests, associates, and management.
Assist the office with other administrative duties as needed.
Perform other duties as assigned.
Assimilate into Trump National Doral - Miami standards by understanding, supporting, and participating in all elements of the Trump Cornerstones. Demonstrate working knowledge of service standards.