Accounts Payable Coordinator

TFP1, inc • Woodbury, NY

10d • $23 - $25 • Onsite

About The Position

Total Fire Protection is seeking a dependable, detail-oriented Accounts Payable Coordinator to support its accounting department as the company grows. The role involves entering invoices, scanning and organizing paperwork, and providing general administrative support. The successful candidate is organized, comfortable using computers and various applications, and able to complete repetitive data-entry tasks accurately and efficiently. The position reports directly to the Controller.

The role is performed full-time in a professional office setting and requires on-site attendance. Most of the workday is spent seated at a workstation focused on invoice entry, scanning, filing, and accounts payable administrative duties. Total Fire Protection describes its culture as family-oriented and collaborative, with continuous learning, a diverse atmosphere, and opportunities for career advancement.

Requirements

• Basic computer skills and proficiency in Microsoft Office.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to handle repetitive tasks and meet deadlines.
• Reliable, responsible, and able to work independently.

Nice To Haves

• Previous office, administrative, or accounts payable experience is preferred.
• Experience with invoice entry and data entry is preferred.
• NetSuite experience is a big plus.

Responsibilities

• Enter vendor bills and invoices into the accounting system.
• Scan, upload, and electronically file invoices and supporting documentation.
• Organize and maintain electronic and physical paperwork.
• Review invoices for accuracy and completeness before entering them.
• Match invoices with purchase orders and supporting documents when applicable.
• Assist with maintaining vendor files and accounts payable records.
• Help organize and process incoming accounting paperwork.
• Provide general administrative support to the accounting department as needed.

Benefits

• Paid time off (PTO) and company-paid holidays.
• Medical, dental, and vision insurance (waiting period may apply).
• 401(k) with company match (waiting period may apply).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed