Accounts Payable Coordinator PT
Arch Orthodontics PC•Canton, MA
•$18 - $30
About The Position
ARCH Orthodontics is seeking a detail-driven, part-time Accounts Payable Coordinator to manage vendor bills and payments from start to finish. The role supports timely vendor payments, accurate financial records, and clear reporting for leadership. ARCH Orthodontics serves children, teens, and adults across offices in the greater Boston area, South Shore, and Cape Cod, and describes its core values as Support, Professionalism, Integrity, Respect, and Excellence.
Requirements
- At least 2 years of accounts payable, bookkeeping, or accounting support experience.
- Experience with QuickBooks Online or similar accounting software.
- Solid Excel or Google Sheets skills.
- Strong attention to detail and follow-through in resolving discrepancies.
- Professional, friendly communication skills and discretion with confidential financial information.
Nice To Haves
- Dental, orthodontic, or medical office experience.
- Familiarity with TOPS.
Responsibilities
- Review, code, and enter vendor, lab, and supply invoices, matching them to orders and receiving records.
- Route invoices for approval and prepare weekly check and ACH payment runs.
- Reconcile vendor statements and company credit card activity across locations.
- Resolve vendor billing questions, duplicate charges, and credits; maintain vendor records and W-9s.
- Prepare accounts payable aging and cash-out reports, and support month-end close with the outside accountant.
- Verify vendor banking changes before making them.
Benefits
- Consistent part-time schedule; specific days and hours are not provided.
- Ownership of an important function with direct access to leadership.
- Supportive team that values accuracy and good systems.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
