Accounts Payable Coordinator PT

Arch Orthodontics PC • Canton, MA

4d

About The Position

ARCH Orthodontics is seeking a detail-driven Accounts Payable Coordinator to manage vendor bills and payments from start to finish. The role ensures vendors are paid on time, identifies billing errors, and provides leadership with visibility into spending. It is described as a steady, part-time position. ARCH Orthodontics provides orthodontic care for children, teens, and adults in the greater Boston area, South Shore, and Cape Cod, and emphasizes Support, Professionalism, Integrity, Respect, and Excellence.

Requirements

• At least 2 years of accounts payable, bookkeeping, or accounting support experience.
• Experience with QuickBooks Online or similar accounting software.
• Solid Excel or Google Sheets skills.
• Strong attention to detail and follow-through in resolving discrepancies.
• Professional, friendly communication and discretion with confidential financial information.

Nice To Haves

• Dental, orthodontic, or medical office experience.
• Familiarity with TOPS.

Responsibilities

• Review, code, and enter vendor, lab, and supply invoices, matching them to orders and receiving records.
• Route invoices for approval and prepare weekly check and ACH payment runs.
• Reconcile vendor statements and company credit card activity across locations.
• Resolve vendor billing questions, duplicate charges, and credits; keep vendor records and W-9s current.
• Prepare accounts payable aging and cash-out reports, and support month-end close with the outside accountant.
• Verify vendor banking changes before they are made.

Benefits

• Consistent part-time schedule (specific days and hours are not provided).
• Ownership of an important function with direct access to leadership.
• Supportive team that values accuracy and good systems.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed