Accounts Payable Clerk

The Chateau Girardeau•Cape Girardeau, MO

21d

About The Position

The Accounts Payable Clerk maintains a complete and systematic set of accounts payable transactions for The Chateau Girardeau. The role handles invoice processing and payment, credit card reconciliation, monthly accounts payable close, documentation and record retention, vendor records, and recurring bank deposits. The clerk also supports managers and the Director of Finance & Administration with reporting and requested financial documentation, and assists with year-end audit research and preparation. The role requires strict confidentiality of financial and resident data and compliance with HIPAA.

Requirements

High school graduation.
At least two years of experience in accounting, bookkeeping, or other Business Office-related roles.
Knowledge of basic office equipment, including a 10-key calculator.
Basic computer skills and experience using Microsoft Word, Excel, and Outlook.
Excellent interpersonal, organizational, and communication skills.
Ability to perform sedentary work and reach, handle, and use finger dexterity for posting, filing, and operating a computer or adding machine.
Near visual acuity.
Ability to lift 40 pounds.

Responsibilities

Verify and enter vendor and supplier invoice data daily, confirming invoices have supporting documentation, manager approval, the correct general ledger code, accounting period, and due date.
Generate the weekly A/P Aging Report and provide it to the Director of Finance & Administration for invoice-payment approval.
Prepare invoice checks and process online payments in a timely manner.
Obtain receipts and supporting documentation for monthly credit card statements, reconcile the statement, and prepare it for online payment by the Director of Finance & Administration.
Maintain an orderly accounts payable filing system and file copies of checks with invoices weekly.
Ensure timely invoice payment in accordance with company policies and procedures.
Ensure all invoices for the month have been received and entered; notify the Accounting Manager of missing regular monthly invoices so accrual entries can be made.
Process the monthly A/P Module close and reconciliation.
Provide the Director of Finance & Administration with monthly copies of requested capital expenditure, prepaid maintenance, prepaid insurance, clearing account, and other category invoices.
Compile historical invoice payment information when requested by managers.
Maintain a record-retention and storage system for accounts payable documentation.
Ensure W-9 forms are received from all vendors and payees and maintain an orderly W-9 filing system.
Verify the daily bank deposit, prepare it for delivery to the bank, and deliver it on a recurring schedule.
Assist with year-end audit research and preparation.
Establish and maintain relationships with vendors and payees and maintain a listing of online account IDs and passwords.
Maintain strict confidentiality of financial and resident data and remain HIPAA compliant.
Complete other job duties as assigned.