Accounts Payable Clerk
About The Position
The Accounts Payable Clerk supports the resort’s financial operations by processing invoices, maintaining vendor accounts, managing payment activities, and assisting with cash-handling functions. The position works with vendors, department leaders, and the Finance team to ensure financial transactions are processed accurately and on time. Success requires attention to detail, strong organizational skills, and a commitment to excellent internal customer service. Work is primarily performed indoors in a climate-controlled office. The role involves extended periods of computer work and reviewing financial documents, along with standing, walking, bending, reaching, and light lifting during the workday.
Requirements
- High school diploma or GED.
- At least two years of Accounts Payable, Accounting, Bookkeeping, or related financial experience.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Strong verbal and written communication abilities.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Ability to work independently and contribute to a collaborative team environment.
- Comfort handling confidential financial information.
- Strong problem-solving and analytical skills.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Nice To Haves
- Hospitality accounting experience.
- Knowledge of Florida Sales and Use Tax regulations.
- Experience with accounting systems and financial software.
Responsibilities
- Process incoming invoices, ensuring accurate coding and timely payment.
- Open, sort, distribute, and file daily mail related to accounts payable.
- Reconcile vendor statements and resolve discrepancies promptly.
- Communicate with vendors about outstanding invoices, payment inquiries, and account questions.
- Respond professionally and efficiently to accounts payable phone calls and email inquiries.
- Process stop payments, voids, replacement checks, off-cycle payments, and special check requests as needed.
- Maintain vendor files and follow Accounts Payable procedures and company policies.
- Scan and maintain electronic records of invoices and check payments.
- Assist with weekly check runs and payment processing.
- Manage daily deposits and prepare cash over/short reports and cash activity reports.
- Process petty cash reimbursements and change order requests.
- Issue and reconcile employee banks and assist with periodic cash audits.
- Maintain resort license tracking spreadsheets and coordinate renewal activities.
- Assist the Finance Department with special projects and reporting initiatives.
- Identify opportunities to improve efficiency and accuracy in accounting processes.
- Perform additional accounting and administrative duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
