Accounts Payable Clerk

Stateside Brands LLC • Philadelphia, PA

18h • $45,000 - $55,000 • Hybrid

About The Position

The Accounts Payable Clerk supports the Finance and Accounting team at Stateside Brands by ensuring vendor invoices, employee reimbursements, and company payments are processed accurately, efficiently, and on time. This role is responsible for maintaining vendor information, verifying supporting documentation, resolving invoice discrepancies, and helping maintain strong relationships with vendors and internal teams. The ideal candidate is detail-oriented and has strong communication skills.

Requirements

• 2+ years of accounts payable, bookkeeping, or general accounting experience preferred.
• Strong attention to detail and organizational skills.
• Comfortable working with invoices, reconciliations, spreadsheets, and accounting systems.
• Proficiency in Microsoft Excel or Google Sheets.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information professionally.

Nice To Haves

• Experience in the beverage, consumer products, distribution, or manufacturing industry is a plus.

Responsibilities

• Receive, review, code, and enter vendor invoices into the accounting system.
• Verify invoices against purchase orders, approvals, receipts, and other supporting documentation.
• Prepare and process vendor payments in accordance with company payment schedules and approval procedures.
• Assist with employee expense reimbursements and confirm required receipts and proof of payment are provided.
• Reconcile vendor statements and research outstanding or disputed invoices.
• Communicate with vendors and internal departments to resolve billing, payment, and documentation issues.
• Maintain accurate vendor records, payment information, and accounts payable files.
• Assist with credit card and expense reconciliations.
• Support month-end close by reviewing outstanding payables, preparing reconciliations, and providing requested documentation.
• Help maintain accurate AP aging reports and identify invoices requiring follow-up.
• Assist with new vendor setup and collection of required tax and payment documentation.
• Maintain appropriate internal controls and ensure payments have proper authorization before processing.
• Support the Finance team with audits, reporting, filing, and other accounting projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed