Accounts Payable Clerk

BioBridge Global•Castle Hills, TX

About The Position

The Accounts Payable Clerk is responsible for paying the obligations of BioBridge Global and its subsidiaries. The role supports the enterprise’s mission and vision and is expected to uphold its Core Values of Accountability, Stewardship, Pioneer, Integrity, Respect, and Excellence (ASPIRE). It provides responsive, professional customer service to internal and external customers, including addressing questions and resolving issues related to invoice payments. The position handles invoice verification and processing, payment scheduling, vendor statement reconciliation, records maintenance, and support for year-end tax forms. It works closely with Financial Services management, other departments, and Corporate Materials and Services. The role is based in an office environment and may require work at any time of day, evening, or night during the week or weekend, including on-call work.

Requirements

High school diploma or general equivalency diploma.
No prior specific work experience is required.
Familiarity with account coding and posting vendor invoices.
Proficiency in providing financial technical and analytical guidance in accordance with Generally Accepted Accounting Principles (GAAP).
Experience with computerized Accounts Payable systems.
Strong computer skills.
Neat appearance and good grooming.
Ability to keep information confidential.
Ability to perform duties efficiently and accurately.
Ability to keep accurate records and maintain a filing system.

Nice To Haves

Bachelor’s degree from an accredited college or university.
Accounts Payable experience.

Responsibilities

Verify General Ledger (GL) accounts.
Match invoices to purchase orders (POs) and ensure invoice amounts are accurate.
Post vouchers to the Accounts Payable system.
Determine which checks should be paid based on terms and discount periods, and ensure all discounts are used.
Process payments weekly.
Prepare monthly accruals for the Staff Accountant.
Answer telephone calls and address questions about invoice payments from internal and external customers professionally, courteously, and promptly.
Assist with maintaining Accounts Payable vendor files and box the previous year’s files.
Assist in preparing annual 1099s and Form 1096 by the due date.
Reconcile vendor statements and research outstanding balances.
Assist with Financial Services clerical and administrative duties when staff members are absent.
Maintain close working relationships with Financial Services management and other departments.
Work with Corporate Materials and Services on discrepancies or other matters as needed.
Assist in reviewing expense statements for corrections.
Assist other departments as needed.
Run departmental errands as directed.
Perform other duties as assigned.