Accounts Payable Clerk

Disparti Law Group • Holiday, FL

19d • $17 - $19 • Hybrid

About The Position

Titan Retrieval Services, the medical records retrieval provider for Disparti Law Group, is hiring an Accounts Payable Clerk in the Holiday, Florida area. The role is hybrid, with three days in the office and two days working remotely after the employee has successfully learned the position’s responsibilities.

The Accounts Payable Clerk manages financial and accounting tasks related to vendor transactions, processing fees, and invoicing for obtaining patient records. The position supports Titan Retrieval Services’ mission and goals by providing customer service to clients, vendors, and internal customers, maintaining financial integrity, safeguarding capital, and supporting smooth operational workflows. The role has no supervisory responsibilities.

The clerk processes mail, faxes, and email; reviews and enters vendor and medical-facility retrieval fees, copying charges, and administrative costs; routes invoices for approval when required; and extracts and routes medical records as available. The role also verifies invoices, resolves billing errors and missing documentation with internal case management and external billing departments, and issues payments through approved methods. Additional duties include maintaining financial records, compiling weekly expense reports, and attending scheduled weekly meetings with the supervisor and team.

The remote workspace must protect protected health information and financial data. It must be a private, dedicated home office with a reliable high-speed internet connection using Ethernet or secured, password-protected Wi-Fi. Printing invoices, check stubs, or facility data at home is prohibited; work must remain digital unless performed in the office. The company provides a laptop and charger, a hardware token for multi-factor authentication, corporate VPN access, and enterprise communication tools such as Zoom.

Requirements

• High school diploma or GED.
• One to two years of accounts payable experience.
• Strict attention to detail and accuracy.
• Ability to multitask.
• Adaptability and ability to learn new processes quickly.
• Computer proficiency, including Microsoft products and Adobe.
• Exceptional communication skills.
• Self-sufficiency and good problem-solving skills.
• Punctuality.
• Ability to work in a fast-paced, high-volume environment.
• For remote work: a dedicated, secure private home office; reliable high-speed internet via Ethernet or secured, password-protected Wi-Fi; and compliance with the prohibition on printing invoices, check stubs, or facility data at home.

Nice To Haves

• Coursework in accounting, finance, or business.
• Accounts payable experience in a legal support or administrative service environment.

Responsibilities

• Process all mail, including faxes and email, for Titan Retrieval Services.
• Receive, review, and enter vendor and medical-facility retrieval fees, copying charges, and administrative costs into the system.
• Route invoices for approval as required.
• Extract medical records as available and route them appropriately.
• Verify the accuracy of invoices.
• Work with internal case management and external billing departments to resolve billing errors and missing documentation.
• Process and issue outgoing payments through physical checks, ACH transfers, wire transfers, and other approved payment methods via multiple portals.
• Handle sensitive credit-card and checking-account information.
• Maintain organized digital and physical financial records in accordance with company policies and data confidentiality standards.
• Compile weekly expense reports, including receipts for on-time payments.
• Attend scheduled weekly meetings with the supervisor and team.

Benefits

• 12 paid holidays.
• 10 PTO days annually, prorated to start date.
• 5 sick days with 50% carryover of annual balance, up to 20 hours.
• Company-issued laptop and charger, hardware token for multi-factor authentication, corporate VPN access, and enterprise communication tools for remote work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED