Accounts Payable Clerk (Part-Time / La Crosse)

River Bank•La Crosse, WI

18d

About The Position

The Accounts Payable Clerk processes invoices due to the organization’s external vendors in a timely and accurate manner, including receiving, processing, verifying, and reconciling invoices. This is a part-time position of approximately 20 hours per week during operational hours Monday through Friday, 8:00 a.m. to 5:00 p.m. The schedule is flexible and will be discussed based on the individual’s availability. The role also handles employee expense reimbursements, payment processing, invoice discrepancy resolution, outside account monitoring, sales and use tax management, state withholding reports, bulk office supply orders, and annual vendor IRS 1099 preparation. The clerk provides documentation and reports to management, communicates with vendors and coworkers, completes required training, and assists with other duties and projects as assigned by the supervisor.

Requirements

High school diploma or GED.
Accounts Payable experience.
Customer Service and/or Administrative experience.
Strong communication skills.
Organizational and prioritization skills.
Ability to problem-solve independently.
Proficient computer skills.

Nice To Haves

Associate degree in Accounting or a related field.
Ability to work under pressure and sometimes in a fast-paced environment.

Responsibilities

Prepare invoices and employee expense reimbursements and enter them into the system for payment.
Process payments accurately and on time.
Resolve invoice discrepancies with the applicable department or vendor as needed.
Work with employees to identify discrepancies before invoice submission to streamline payments and minimize follow-up.
Monitor outside accounts to ensure payments are up to date.
Manage Sales and Use Tax.
Report state withholdings.
Order bulk office supplies and coordinate their organization and timely shipment to appropriate departments and locations.
Prepare annual vendor IRS 1099s.
Provide documentation and reports to management as requested or assigned.
Correspond with vendors and coworkers in a timely manner.
Stay up to date on policies and procedures and complete all required and assigned training on time.
Assist with other duties and projects as assigned by the supervisor.