E11EVEN - Accounts Payable Clerk

Highgate Hotels • Miami, FL

13d • Onsite

About The Position

The Accounts Payable Clerk is responsible for executing daily full-cycle accounting operations, ensuring accurate and timely processing of vendor invoices, purchase orders, and expense reimbursements. This role plays a critical part in maintaining vendor relationships and upholding financial controls across all hotel and food & beverage operations.

Requirements

• Associate degree (A.A.) or equivalent combination of education and experience.
• One to two (1-2) years of accounts payable or related accounting experience, preferably in a hotel environment.
• Proficient in Birchstreet, M3, and MS Office Suite.
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Acute attention to detail.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.

Responsibilities

• Prepare all vouchers and approved invoices for payment, and process company payments in a timely manner
• Interface with appropriate departments to secure proper payment approvals.
• Prepare accounts payable checks.
• Maintain accounts payable files and records.
• Assist in preparing 1099s.
• Respond to vendor and employee inquiries regarding invoices, expenses, and check requests, and resolve invoice discrepancies.
• Process expense reimbursements and reporting.
• Prepare and print accounts payable reports; review and reconcile periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Prepare invoice deduction notices as required.
• Track accounts payable amounts and prepare account analysis as requested.
• Assist with monthly closings and bank statement reconciliation.
• Protect the organization’s value by keeping information confidential.
• Assist with related special projects as required.
• Perform other related duties as assigned by management.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability insurance
• 401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave
• Employee assistance program (EAP)
• Educational opportunities / Tuition reimbursement
• Paid jury duty leave, personal leave, medical leave, and military leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree