Clerk, Accounts Payable

San Diego Padres•San Diego, CA

2d•$23 - $26•Hybrid

About The Position

The Clerk, Accounts Payable role is responsible for the timely and accurate processing of all invoices and check requests across multiple companies, ensuring expense control by supervising the approval workflow for this process.

Requirements

Proficient computer skills including experience with MS Office products such as Word, Excel, Outlook, etc., and general knowledge of basic office equipment including copier, laser printer, telephone, and computer
Possess strong communication skills, both written and verbal, and effectively work well with others in a collaborative, respectful manner
Exceptional time management and organizational skills with capacity to handle high volumes of detailed work, multi-task and manage projects on strict deadlines
Maintain professional demeanor with a high degree of discretion, integrity, and accountability
Maintain consistent, punctual, and reliable attendance
Must be at least 18 years of age by the start of employment
1-2 years previous experience in Accounts Payable or General Accounting
Able to work flexible hours including evenings, weekends, holidays and extended hours as needed
Minimum physical requirements: able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events; able to lift and transport up to 25 pounds
As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check

Nice To Haves

Experience with Concur Invoice and Microsoft Dynamics GP a plus
English/Spanish bilingual fluency a plus

Responsibilities

Receives all paper/electronic invoices and check requests to distribute to proper approvers in approval workflow (Concur Invoice)
Manages online vendor accounts, to include downloading invoices and statements on a timely basis
Proactively ensures invoices are approved in a timely manner
Reviews all invoices and check requests for accuracy, proper coding, and approval
Ensures Sales & Use Tax compliance on company purchases
Processes approximately 300-400 invoices and check requests per week, including manually when necessary
Prepares daily payables batches for management review
Prepares weekly batches of manual checks and electronic payments
Updates and maintains vendor database for proper addresses and tax information (including Form 1099 data)
Prepares vendor related requests from MLB Commissioner’s Office
Serves as liaison between vendors and the company, including reconciliation of vendor statements
Maintains accounts payable files and records
Supports Staff Accountant(s) with check & ACH payments
Responsible for dispersing and reconciling petty cash expenses
Provides excellent customer service to internal departments and vendors
Supports department with administrative tasks
Assists with accounts payable related audit requests
Other duties as assigned