Accounts Payable Clerk

Gaines Investment Trust • San Diego, CA

39d • $25 - $28 • Onsite

About The Position

Gaines Investment Trust is seeking a detail-oriented Accounts Payable Clerk to join its Accounting team at the corporate office in La Jolla, California. The role supports accounts payable operations across the company’s multifamily portfolio, ensuring invoices are accurately processed, documented, and paid on time. The Accounts Payable Clerk reports to the Accounts Payable Supervisor and works with property teams, the Accounting department, and vendors to keep day-to-day payables running smoothly. The schedule is a minimum of 36 hours per week, Monday through Friday, typically 7:30 a.m. to 4:00 p.m. Compensation is $25–$28 per hour, based on experience.

Gaines Investment Trust is a family-owned real estate investment and management company founded in 1966. It owns and operates multifamily communities and emphasizes accuracy, accountability, teamwork, and long-term career development.

Requirements

• 1–3 years of accounts payable or accounting clerk experience.
• Basic accounting knowledge, including general ledger coding.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage a high volume of work and meet deadlines.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Outlook and Excel.

Nice To Haves

• Yardi experience.
• Real estate, property management, or multi-entity accounting experience.
• Experience with purchase orders, W-9s, and vendor documentation.
• Accounting or business coursework or an associate degree.

Responsibilities

• Receive, review, code, and enter invoices accurately and on time.
• Code invoices to the appropriate property or entity, general ledger account, and accounting period.
• Enter approved invoices into Yardi with required supporting documentation.
• Review for duplicate invoices and resolve discrepancies.
• Match invoices to purchase orders and supporting documentation.
• Prepare invoices for scheduled payment runs and monitor due dates.
• Maintain vendor records and collect required W-9s and insurance documentation.
• Respond to vendor inquiries regarding invoice and payment status.
• Reconcile vendor statements and research outstanding items.
• Support month-end close and invoice cutoff deadlines.
• Maintain accurate and organized accounts payable records.
• Work with Accounting, Property Managers, Regional Managers, and vendors.
• Follow established internal controls and safeguard confidential information.

Benefits

• Medical insurance.
• Dental insurance.
• Vision insurance.
• 401(k) with company match.
• Paid time off.
• Paid holidays.
• Life insurance.
• Voluntary benefits.
• 20% employee rent discount after 90 days.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed