Accounts Payable Clerk

BronxCare Health System•New York, NY

23d•$30 - $31

About The Position

The Accounts Payable Clerk provides financial, administrative, and clerical services by processing and monitoring payments and expenditures, while ensuring financial records remain accurate and current. The role processes vendor invoices, employee expense reports, and manual check request vouchers; reviews vendor statements and check requests; prepares weekly vendor payment lists; and maintains vendor contact and 1099 information in the Vendor Master File in the Keane System. The position also handles scanning and indexing, scanning logs, vendor inquiries, correspondence, and mail distribution. The clerk is expected to organize workload efficiently, adapt to changing requirements and heavy workloads, follow applicable policies and procedures, and work effectively with management and coworkers. The role supports the department’s performance and quality improvement activities and follows BronxCare Health System policies related to safety, security, risk management, infection control, and patient and customer service. It also requires courteous, professional interactions that support a positive public perception of BronxCare Health System.

Requirements

Two years of Accounts Payable processing experience.
General knowledge of accounting principles.
Strong verbal and written communication skills.
Ability to multitask and willingness to learn new skills.
Ability to work effectively with tight month-end closing deadlines.
High school diploma or GED required.

Nice To Haves

Experience in a health care environment preferred.

Responsibilities

Establish and maintain positive, professional relationships with patients, visitors, and employees.
Participate in departmental Performance/Quality Improvement activities, including data collection, analysis, implementation, and compliance with risk management and claims activities and Continuous Quality Improvement teams.
Follow BronxCare Health System safety and security, incident and occurrence reporting, infection control, and patient and customer service policies.
Plan, organize, and schedule work efficiently so the workload remains current.
Adapt to changing workload requirements and periods of unusual heavy pressure.
Process transactions, including reviewing and entering vendor invoices, employee expense reports, and manual check request vouchers.
Review monthly vendor account statements.
Prepare weekly vendor payment lists.
Maintain current vendor contact and 1099 information for the Vendor Master File in the Keane System.
Scan and index required documents legibly and usefully, and maintain scanning log records.
Communicate with vendors and resolve payment inquiries and invoice problems using applicable procedures.
Maintain familiarity with policies and procedures relevant to the job.
Establish productive working relationships and cooperate effectively with management and coworkers.
Deliver correspondence to Finance and Purchasing departments as needed.
Review processed check requests for accuracy.
Receive, open, log, sort, time-stamp, and distribute mail as instructed and in a timely manner.