Accounting - Accounts Payable Clerk

Hotels and Resorts of Halekulani•Honolulu, HI

5d•Onsite

About The Position

The Accounts Payable staff supports the Accounting Department by performing routine accounting and clerical functions to ensure accurate financial records and compliance with internal controls. This position is responsible for processing accounts payable, reconciling financial systems, and maintaining organized financial records. The Accounts Payable staff works closely with accounting and operational teams to identify discrepancies, ensure accuracy of financial data, and support timely reporting in a fast‑paced environment.

Requirements

High School diploma required.
Minimum two years of Accounts Payable experience.
Strong oral and written communication skills.
Strong organizational skills, attention to details, and the ability to multi‑task various projects and processes at the same time in order to meet deadlines.
A proven ability to work effectively in a team environment with clients, guests, and staff is required.
Excellent interpersonal skills with the ability to establish professional relationships.
Must be effective in handling problems, including identifying, preventing, and solving problems.
Must be able to understand and apply complex information/data from various sources to meet appropriate objectives.
Ability to learn Microsoft Office, general ledger, purchasing and other software.
Must be able to comprehend, analyze, organize and prioritize a wide variety of information within time limitations.
Requires the ability to read and perform mathematical calculations.
Requires concentration, alertness and attention to detail.
Must be able to perform under stressful conditions while maintaining a courteous and professional demeanor.
Must be able to work collaboratively with other team members.

Nice To Haves

Bachelor’s Degree in Finance or Accounting preferred.

Responsibilities

Coordinate the accounts payable process, ensuring compliance of disbursement requirements.
Review vendor invoices and supporting documentation for accuracy, completeness, and reasonableness.
Accurately enter approved accounts payable invoices into the accounting system.
Maintain organized and accurate files of accounts payable records, including check copies and supporting documents.
Prepare, batch, file and submit weekly manual check runs according to established policies and procedures.
Collate and distribute checks on a timely basis.
Batch and reconcile general receiving system reports to A/P system downloads.
Reconcile vendor accounts, including the review of vendor statements, responding to inquiries, and reconciling any disputes.
Maintain a complete and accurate filing of all reports and miscellaneous source documentation.
Ensure compliance with internal controls, accounting regulations and 1099 processing.
Performs other duties as assigned.