Accounts Payable Clerk

VANTAGE CREDIT UNION•Weldon Spring, MO

1d•Onsite

About The Position

The Accounts Payable Clerk is responsible for reviewing invoices and check requests, ensuring proper authorization, accuracy of amounts, and supporting documentation before payment. This role involves assigning payment dates, coding invoices with general ledger account numbers, and overseeing the check printing process. The clerk will also reconcile accounts payable general ledger, maintain vendor records, and respond to inquiries regarding payments. Key responsibilities include tracking monthly expenses, monitoring ACH settlements, processing rent payments, and providing support for audits. The position also involves making process improvement recommendations and assisting the Account Services team with various administrative tasks.

Requirements

Familiarity with the accounts payable process and software.
Strong organizational skills with exceptional attention to detail and accuracy.
Exceptional time-management abilities, including effective task prioritization to meet deadlines in a face-paced environment.
Positive, team‑oriented attitude with strong organizational abilities and a commitment to meeting deadlines.
Willing to invest the time required to complete tasks thoroughly and take responsibility for personal performance.
Strong member service orientation with excellent phone etiquette, communication, and active listening skills.
Able to interact confidently and respectfully with individuals at all organizational levels.
Demonstrates empathy and professionalism when working with staff, members, and vendors, along with above‑average written communication skills.
Ability to follow established procedures and perform duties with a prominent level of accuracy.
Capable of independently researching and resolving issues while taking ownership of outcomes.
Communicates clearly, positively, and professionally with coworkers and vendors.
Maintains confidentiality and always protects sensitive credit union information.
1-3 years accounts payable experience, preferably in the financial/banking field.
An associates degree in a related field (accounting, business).

Nice To Haves

Able to perform occasional physical tasks associated with backup duties, including lifting, moving, or adjusting objects as needed.

Responsibilities

Review all invoices and check requests to verify their validity, ensure proper authorization, confirm accuracy of amounts, and validate supporting documentation prior to payment.
Assign appropriate payment dates to all invoices, ensuring due dates are met and processed in a timely manner.
Analyze invoices and check requests to assign and code with appropriate general ledger account numbers and use tax information.
Provide copies of prepaid, fixed asset, and fixed asset in-process invoices or payments to the Financial Accounting staff.
Oversee the process of printing checks and ensure checks are mailed with the appropriate remittance vouchers.
Reconcile and research exceptions or outages in the accounts payable check clearing general ledger.
Maintain accurate vendor records by reviewing and updating remittance addresses and other information, as necessary.
Investigate and respond promptly and comprehensively to all inquiries regarding missing invoices or discrepancies with payment amounts.
Track regular monthly expenses to ensure all amounts of a material nature have been paid before the close of each month.
Monitor ACH settlement accounts for electronic payments, verifying proper documentation and approval prior to clearing payments to the proper general ledger accounts.
Review and process monthly rent payments for credit union properties, ensuring payment amounts are verified to lease agreements.
Provide supporting documentation or reports for annual audits or exams.
Make recommendations to management concerning methods to improve processes and be prepared to carry out those recommendations.
Provide support to Account Services by answering phones, answering member inquiries, scanning, and researching solutions efficiently and professionally.
Perform other department special assignments as requested by the Account Services Manager or Account Services Assistant Manager.