Accounts Payable Clerk

Shegerian & Associates • Los Angeles, CA

16d • Onsite

About The Position

The Accounts Payable Clerk manages the full invoice and receipt lifecycle, including capture, verification, data entry, coding, case allocation, and approval routing. The role processes high volumes of vendor invoices and payment data in the firm's financial and ERP system, accurately assigns costs to client matter numbers, and reconciles approximately 200 credit card transactions per day by locating the associated invoices or receipts. The clerk investigates discrepancies such as duplicate payments and miscoded charges, works with the accounting team to resolve them, and organizes invoices in the ERP system for efficient retrieval.

This is an onsite role at Shegerian and Associates. The firm describes a passionate, driven team, meaningful work, high standards, and a role where precise work helps keep the firm running.

Requirements

• Strong administrative or clerical background.
• Comfort with numbers and systems, and ability to learn new software quickly.
• Attention to detail and accuracy with repetitive, high-volume work.
• Ability to remain calm and accurate as transaction volume and pace increase.
• Clear communication and judgment about when an item needs a second look.
• Proficiency in Excel and comfort learning an ERP or practice management system.

Responsibilities

• Manage invoice and receipt capture, verification, entry, coding, case allocation, and approval routing.
• Book costs to the correct client matter numbers.
• Process high volumes of vendor invoices and payment data in the financial and ERP system accurately and efficiently.
• Reconcile approximately 200 credit card transactions per day and locate supporting invoices or receipts.
• Investigate duplicate payments, miscoded charges, and other discrepancies, and partner with the accounting team to resolve them.
• Organize and file invoices in the ERP system for quick retrieval.

Benefits

• Firm pays 100% of premiums for dental and vision insurance.
• Firm pays 100% of premiums for all Silver-level medical plans.
• Firm contributes approximately 10% toward retirement: 3% Safe Harbor plus 7% profit sharing.
• $500 annual FSA contribution.
• Accrual of 80 hours of PTO, with an additional 40 hours on the third anniversary.
• 48 hours of sick pay.
• Birthday off as a fully paid day.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed