Accounts Payable Clerk - Finance - Full Time

Guthrie Enterprise • Sayre, PA

20d • Onsite

About The Position

The Accounts Payable Clerk supports hospital operations by processing invoices, payments, and financial records accurately and efficiently. Under the general direction of the Accounts Payable Supervisor, the role enters invoices and ensures their accuracy, uniqueness, and completeness; matches invoices to purchase orders and receipts; and verifies compliance with company policy across all entities of The Guthrie Clinic. The position helps ensure that authorized payments are made on time, conserving cash and capturing available discounts.

The role works with suppliers, managers, the Procurement Team, and the Receiving Team to resolve invoice and receiving issues. It manages daily workflow in Oracle, prepares and verifies checks and remittance documents, reconciles vendor statements, and scans purchase order invoices received by mail into Oracle Cloud. The position also provides coverage and cross-training, supports audits and Finance Department projects, and looks for ways to improve Accounts Payable processes.

This is a full-time, onsite, day-shift position.

Requirements

• Two to three years of general accounting experience.
• High school graduate.
• Courses in accounting required.

Responsibilities

• Process supplier invoices and related disbursements with appropriate approvals on behalf of The Guthrie Clinic.
• Match invoices to purchase orders and receipts, ensuring invoices comply with company policy.
• Work with the Procurement Team and Receiving Team to correct invoice processing issues, including incorrect lines selected by EDI processing, expired purchase order funding, pricing exceptions, and open receipts.
• Collaborate with offsite managers on receiving that does not come through dock receiving.
• Manage and determine daily workflow activity from the Accounts Payable dashboard within Oracle.
• Prepare checks for appropriate distribution to suppliers.
• Match remittance documents to check detail before mailing.
• Verify special-attention payments for accuracy.
• Work with suppliers and managers to resolve invoice issues and reconcile vendor statements, ensuring charges and credits are processed and current.
• Scan purchase order invoices received through onsite U.S. mail into the Oracle Cloud-based email address used by the Accounts Payable Department.
• Assist independent and third-party auditors as needed.
• Provide coverage for other Accounts Payable Specialists during absences.
• Cross-train in other positions as requested.
• Participate in special projects and initiatives and support the Finance Department.
• Continually seek ways to streamline and improve Accounts Payable processes.
• Perform other duties as assigned.

Benefits

• Voluntary 403(b) retirement plan with Fidelity investment options.
• Employee Assistance Program offering confidential support for personal and professional well-being.
• Shift differentials and premiums for evenings, nights, weekends, and float coverage.
• PTO starts on Day 1.
• Friendly, inclusive work family.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED