Accounts Payable Clerk-Accounting-Full Time

Pinehurst Careers•Pinehurst, NC

22d

About The Position

The Accounts Payable Clerk assists the AP team with processing department invoices in accordance with current accounting policies and supports vendor payment processes and other accounting or accounts payable duties. This is a fast-paced role requiring attention to detail and the ability to multitask. The position also includes driving a company or company-insured vehicle, subject to driver and safety requirements, and may involve mailroom coverage or other office functions.

Requirements

High school diploma required.
Strong problem-solving skills, attention to detail, and ability to multitask.
Valid driver’s license.
Successful completion of a pre-employment Motor Vehicle Report (MVR) and annual MVRs in accordance with company guidelines.
Follow safe, defensive driving practices, traffic laws, and company policies, including the Substance Abuse Policy.

Nice To Haves

College degree or equivalent work experience in accounting, auditing, mathematics, business administration, or a related field.
Prior business or accounting experience.
Knowledge of Acumatica.

Responsibilities

Verify that invoices are properly coded and have the required approval or documentation.
Review import files submitted by other departments for accuracy, make necessary changes, scan them, and post them.
Enter invoices in Acumatica accurately, including vendor and invoice details, use tax, payment amounts, discounts, payment terms, and GL codes.
Scan and index processed invoices.
Obtain required forms and set up vendors requiring payment.
Set up legally required tax information and calculate vendor discounts.
Scan and index supplier maintenance forms and information.
Complete vendor requests for W-9 and credit information and scan credit and tax documents submitted to vendors.
Review expense reports for policy compliance and follow up with employees or managers when needed.
Enter and post invoices by period-end deadlines.
Prepare check edit reports for approval and make changes requested by management.
Communicate with departments about checks requiring special attention and follow up to ensure internal controls are followed.
Cut checks weekly or as needed; scan and index checks and mail them with required remittance.
Pull checks requiring special handling, such as express mailing or return to the requestor.
Prepare a Positive Pay file after each check run and upload it to the bank before mailing checks.
Prepare P-Card and ACH files to pay vendors.
Assist the AP Manager with company credit card deadlines, audits, and processing transactions into Acumatica as journal entries.
Communicate with vendors to resolve statement discrepancies.
Prepare and submit 1099 forms in accordance with the law.
Research incorrect information when contacted by the IRS.
Maintain audit-compliant standards and assist with external audit requests.
Assist with other accounting duties as necessary.
Provide mailroom coverage when needed and assist with other office functions.
Attend departmental meetings.
Drive a company or company-insured vehicle safely, comply with traffic laws and company policies, report accidents, and cooperate with insurance investigations.