Accounts Payable Clerk

Thompson Pipe Group•Alvarado, TX

39d

About The Position

Thompson Pipe Group is seeking an Accounts Payable Clerk to process invoices accurately and efficiently. The work generally includes receiving, processing, and verifying invoices; tracking and recording purchase orders; and processing payments. The clerk maintains accounts payable files in the ERP system, communicates with vendors and company personnel, tracks expenses and payments, supports audits and month-end closing, and prepares reports. The position also involves preparing W-9 forms for new vendors upon request, filing documents, maintaining record-keeping systems, resolving vendor inquiries by phone, fax, and email, and processing and mailing vendor checks weekly. Duties and responsibilities may change, and reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employer states that applicants must be eligible to work in the United States without restrictions for any employer and be able to pass a drug screen and background check.

Requirements

At least 2 years of Accounts Payable Clerk experience.
At least 2 years of experience in an applicable administrative role.
Solid analytical, mathematical, and research skills.
Excellent written and verbal communication skills.
Strong attention to detail and organizational skills.
Ability to maintain confidentiality of organizational information.
Proficiency with MS Office, MS Project, Visio, or equivalent tools.
Ability to work independently and as a team member.
Must be eligible to work in the United States without restrictions for any employer at any time.
Must be able to pass a drug screen and background check.

Nice To Haves

Previous experience with the IFS ERP system.

Responsibilities

Maintain all accounts payable files within the ERP system.
Prepare Form W-9 for new vendors upon request.
Write and distribute emails, correspondence memos, letters, faxes, and forms.
Communicate with vendors about invoice questions and with personnel about invoice approvals.
File accounts payable invoice documents.
Track repetitive monthly expenses.
Maintain spreadsheets on payments.
Perform accounts payable audit requirements.
Assist with regularly scheduled reports and create routine operational and special/ad hoc reports as required.
Process and mail vendor checks weekly.
Develop and maintain a filing system and record-keeping.
Resolve inquiries from vendors and multiple entities in a timely manner, including by phone, fax, and email.
Assist with month-end closing.