Accounts Payable Clerk-Accounting-Full Time

Pinehurst•Pinehurst, NC

21d

About The Position

The Accounts Payable Clerk assists the AP team with processing department invoices in accordance with current accounting policies, helping with vendor payment processes, and performing other accounting and AP duties. This is a fast-paced position requiring attention to detail, problem-solving, and the ability to multitask. The role includes invoice review and entry, vendor and tax information maintenance, payment preparation, expense report review, vendor communications, audit support, and occasional mailroom or office coverage. The position involves driving a company or company-insured vehicle and requires a valid driver’s license and successful pre-employment and annual Motor Vehicle Report reviews.

Requirements

High school diploma.
Strong problem-solving skills, attention to detail, and ability to multitask.
Valid driver’s license and successful completion of pre-employment and annual Motor Vehicle Report reviews under company guidelines.
Follow safe, defensive driving practices and company policies, including the Substance Abuse Policy.

Nice To Haves

College degree or equivalent work experience in accounting, auditing, mathematics, business administration, or a related field.
Prior business or accounting experience.
Knowledge of Acumatica.

Responsibilities

Verify that invoices are coded correctly and have the required approval or documentation under company policy.
Review department import files for accuracy, make corrections as needed, and scan and post them.
Enter and post invoices in Acumatica with accurate vendor, invoice, tax, payment, discount, payment-term, and general-ledger information, meeting period-end deadlines.
Scan and index processed invoices, supplier maintenance forms, credit and tax documents, checks, and related records.
Set up vendors requiring payment, including required tax information and vendor discount calculations.
Complete vendor requests for W-9 and credit information.
Review expense reports for policy compliance and follow up with employees or managers on issues.
Prepare check edit reports for approval, make management-requested changes, cut checks weekly or as needed, and mail checks with required remittance.
Communicate with departments about checks requiring special attention and follow up to ensure internal controls are followed.
Prepare Positive Pay files after check runs and upload them to the bank before mailing checks.
Prepare P-Card and ACH files to pay vendors.
Assist the AP Manager with company credit card deadlines, audits, and processing transactions in Acumatica as journal entries.
Communicate with vendors to resolve statement discrepancies.
Prepare and submit 1099 forms in accordance with the law and research incorrect information when contacted by the IRS.
Maintain audit-compliant standards and assist with external audit requests.
Perform other accounting duties as needed, provide mailroom coverage or assist with other office functions when needed, and attend departmental meetings.
Drive safely, follow traffic laws and company driving policies, use a seat belt, avoid driving while impaired, promptly report accidents, and cooperate with insurance investigations.