Accounts Payable Associate - Part Time

JESSUP MANUFACTURING • McHenry, IL

10d • $19 - $22

About The Position

The Accounts Payable Associate performs daily accounting activities involving accounts payable. The role processes invoices, expense reports, and payment requests; assists with payments; maintains AP records and vendor relationships; and collaborates with other departments to verify invoices and supporting documents. The Associate also supports the Accounting Manager with expense tracking, general ledger account analysis, freight analysis reports, and process improvements.

Requirements

• 1–3 years of experience in Accounts Payable or a related finance/accounting role.
• Working knowledge of accounts payable processes, invoice processing, and vendor management.
• Strong attention to detail and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.
• Professional, courteous, and customer-focused approach when representing the company.
• Strong interpersonal skills and ability to interact positively with clients, customers, and colleagues.
• Proficiency in basic computer applications, including Microsoft Word, Excel, and PowerPoint.

Nice To Haves

• Associate or bachelor’s degree in accounting, finance, or a related field.

Responsibilities

• Process and verify vendor invoices, employee expense reports, and payment requests in compliance with company policies and approval procedures.
• Assist with payment processing through ACH, check, and other approved payment methods, ensuring accurate and timely disbursement.
• Maintain organized accounts payable records, including vendor files, W-9 tax documentation, and supporting financial records.
• Address vendor inquiries, resolve payment discrepancies, and ensure timely issue resolution.
• Collaborate with Customer Support and Shipping/Receiving to verify invoice accuracy and reconcile supporting documentation.
• Support the Accounting Manager with general ledger account analysis by tracking and entering expense data into weekly financial reporting spreadsheets.
• Assist the Accounting Manager with maintaining and updating freight analysis reports and related accounting documentation.
• Identify and recommend process improvements to enhance efficiency, accuracy, communication, and workflow effectiveness.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed