Accounts Payable Associate, Temporary to Permanent

Kayne Anderson Capital Advisors•Los Angeles, CA

1d•Hybrid

About The Position

This is a temporary to permanent position for an Accounts Payable Associate. The role involves reviewing and processing vendor invoices, preparing and executing payments, monitoring the AP aging report, and administering the employee expense reimbursement program. The associate will also maintain vendor master data, support financial close processes, manage vendor relationships, collaborate with offshore teams and other departments, and assist with 1099 reporting and audits. A key aspect of the role is identifying and supporting process improvements and automation efforts within the Accounts Payable function.

Requirements

Bachelor's degree required
Minimum of 5 years of Accounts Payable experience
Excellent organizational and time management skills with the ability to manage workload and meet deadlines.
Strong understanding of AP processes, functions, and internal controls.
High level of accuracy, attention to detail, and commitment to data integrity.
Strong interpersonal and communication skills with the ability to build credibility and positive working relationships across all levels of the organization, coupled with a collaborative mindset, positive attitude, and strong work ethic.
Ability to work independently and as part of a team in a dynamic environment.
Proficient in Microsoft Office Suite.

Nice To Haves

Experience in financial industry/alternative investment management
Experience working with ERP systems and invoice workflow automation tools (Power Automate, Concur, Microsoft Dynamics 365 (D365) is a plus).

Responsibilities

Review and process vendor invoices for management companies, remote offices, and fund-level entities, ensuring compliance with company policies and contractual terms, accurate allocation coding, proper supporting documentation, and approvals.
Prepare and execute payments through ACH, wire transfer, and check while ensuring compliance with internal controls, accuracy, approvals, and payment deadlines are met.
Monitor and maintain AP aging report within established payment terms while effectively managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines.
Assist with the administration of the employee expense reimbursement program including the review, audit, and processing of expense reports in accordance with company T&E policies and internal controls.
Maintain and update vendor master data, including onboarding and validation of required information such as but not limited to banking instructions, payment terms, and tax documentation.
Support the monthly, quarterly, and annual close processes through the preparation of accruals, reconciliations, and recording of expenses.
Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner.
Collaborate and review with the offshore team for all AP related activities to ensure accurate, timely, & compliant execution of AP processes.
Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.
Maintain accurate records and documentation in accordance with policies, procedures, and support operational needs.
Assist with 1099 reporting and annual tax filing requirements by reviewing vendor records, validating tax documentation, and ensuring accurate reporting.
Support external audits by preparing and providing requested documentation, reports, and information to ensure timely and accurate audit completion.
Identify process improvements and support continuous initiatives that enhance efficiency, strengthen controls, and support automation efforts across the AP function.