Accounts Payable Associate

Winland Foods•Green Bay, WI

1d•$21 - $36•Hybrid

About The Position

The Accounts Payable Associate contributes to the company’s success through supporting the efficient processing of payables to vendors in a timely and accurate manner. This position will provide excellent customer service to vendors and internal stakeholders ensuring adherence to the accounts payable policies and procedures. This position will assist in driving accounts payable continuous improvement initiatives and efficiencies and will report to the Accounts Payable Supervisor.

Requirements

High School diploma plus additional training or coursework related to Accounting required
Possesses an understanding of Accounts Payable systems and processes
Proficient in Microsoft Office products (Word, Excel, PowerPoint, Access, Teams)
Exceptional organizational skills with the ability to multi-task in fast-paced environment meeting deadlines
Excellent customer service and communication skills
Strong analytical and problem-solving skills required
Demonstrated business acumen and ability to work as a team player focused on achieving results
Strong attention to detail with a high degree of accuracy
Stays current on accounts payable practices and is passionate about technical aspects of the work

Nice To Haves

Associate degree preferred
2+ years of experience with increasing levels of responsibility in a high-volume Accounts Payable department preferred
Experience in SAP system environment preferred

Responsibilities

Assesses incoming invoices to determine proper processing channel and invoice requirements
Determine if invoice is PO / Non-PO or needs special attention
Determine for the appropriate channel if the invoice meets all requirements and conduct appropriate follow up as necessary
Analyze incoming invoices for inaccurate or incomplete information and follow up with the vendor or update our system as applicable (i.e. vendor plant system assignment, incorrect vendor number)
If fields are missing or inaccurate from incoming invoices due to OCR (Optical Character Recognition) technology, correct that information and identify and complete “trainable” invoice fields
Requests vendor changes as required for new remit to records, purchasing channel updates, address changes, and updates to payment method.
Processes incoming postal mail ensuring all invoices received are scanned into EMP VIM timely and accurately and any checks received are scanned and routed for proper processing.
Executes vendor create and change audit per required controls procedures.
Performs invoice maintenance such as processing invoice cancellations and reversals, editing invoice numbers, etc.
Posts invoices through 3-way match process and resolve exceptions in collaboration with purchasing, vendors, plant contacts, cost center owners for assignments.
Processes credit memos.
Provides customer service to vendors and internal stakeholders.
Identifies continuous improvement opportunities.
Supports projects / tasks as assigned.
The duties and responsibilities described are not a comprehensive list of all tasks. Additional tasks and duties may be assigned from time to time as necessitated by business needs.