PT Accounts Payable Assistant

LINE Partners • Lincoln, NE

6d

About The Position

The Accounts Payable Assistant provides accounts payable, accounting, and administrative support. The role processes vendor invoices and payments, maintains accurate financial and vendor records, assists with reconciliations and reporting, and communicates with vendors and property managers to resolve billing questions and discrepancies. The position supports monthly accounting deadlines and year-end processes, including vendor 1099 reporting.

The role requires a high school diploma or equivalent. Previous accounts payable, bookkeeping, accounting, or administrative experience is preferred, along with basic accounting knowledge or education. Commercial real estate or property management experience is helpful but not required. AppFolio or similar accounting/property management software experience is a plus.

Requirements

• High school diploma or equivalent required.
• Previous accounts payable, bookkeeping, accounting, or administrative experience preferred.
• Strong attention to detail and accuracy when working with financial information.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Ability to prioritize tasks, manage deadlines, and work independently.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality when handling financial information.
• General knowledge, education, or experience in basic accounting preferred.

Nice To Haves

• Experience with AppFolio or similar accounting/property management software.
• Commercial real estate or property management experience.
• Knowledge of the commercial real estate industry.

Responsibilities

• Receive, review, code, and enter vendor invoices into property management software.
• Allocate invoices to the appropriate properties, accounts, and expense categories.
• Route invoices for approval and follow up on outstanding approvals.
• Prepare and process vendor payments according to established payment schedules.
• Monitor outstanding invoices and vendor balances to help ensure timely payments.
• Review vendor statements and research discrepancies or missing invoices.
• Maintain organized electronic invoice and payment records.
• Assist with vendor account reconciliations and resolve billing discrepancies.
• Identify duplicate invoices, incorrect charges, and other discrepancies before processing payments.
• Assist with monthly accounting deadlines and financial reporting as needed.
• Maintain vendor information, including W-9 forms, certificates of insurance, payment details, and supporting documentation.
• Communicate with vendors and property managers about invoice questions, payment status, and billing issues.
• Assist with year-end accounting processes, including vendor 1099 reporting.
• Provide additional administrative and accounting support as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED