Accounts Payable Assistant

MAXhealth • Sarasota, FL

8d • Onsite

About The Position

MaxHealth is hiring a full-time Accounts Payable Assistant to provide backup support to the Finance department. The role handles accounts payable invoices, receipts, and reimbursements, including coding, entry, and reconciliation, and helps ensure vendors are paid promptly. The Accounts Payable Assistant also works with vendors to resolve service or payment discrepancies and performs related finance and administrative tasks.

The position is based in-office at MaxHealth’s Sarasota corporate office on Bee Ridge Road, with a Monday-through-Friday schedule. Compensation is competitive and depends on experience.

Requirements

• High school diploma or equivalent.
• At least three years of experience with accounts payable invoice entry.
• Strong knowledge of technology and software, such as Outlook and Excel.

Responsibilities

• Upload and enter accounts payable invoices, receipts, and reimbursements.
• Code invoices and verify their accuracy.
• Enter invoices and accounts payable into NetSuite.
• Monitor and apply credits to invoices.
• Receipt purchase orders.
• Review vendor statements and verify their accuracy.
• Ensure vendors are paid for services rendered and payments are applied to invoices.
• Cut in-house checks.
• Create patient refunds when necessary.
• Perform credit card reconciliation.
• Sort financial mail and process it appropriately.
• Work with vendors and provide customer-service resolution for service or payment discrepancies.
• Provide backup support to the Finance department.

Benefits

• Health benefits
• 401(k) plan
• Life insurance
• Long-term disability
• Paid holidays
• Paid time off (PTO)

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED