Accounts Payable Assistant Manager

Rentix Solutions•Richland, MS

21h•$65,000 - $85,000

About The Position

The Accounts Payable Assistant Manager assists with managing Accounts Payable processes, supervising AP staff, ensuring timely and accurate invoice processing, maintaining vendor relationships, and supporting month-end close activities. The role requires strong accounting knowledge, excellent organizational skills, and the ability to work in a fast-paced environment while maintaining accuracy and internal controls. The position is located in Richland, Mississippi, and is full-time, Monday through Friday. Travel is negligible. The salary range is $65,000 to $85,000 per year. Rentix Solutions was formed through the merger of Jack Doheny Companies and Vacuum Truck Rentals. The organization provides specialty equipment rentals for customers in water and sewer, electric utility, and environmental markets. The company emphasizes innovation, teamwork, accountability, open communication, integrity, respect, workplace safety, compliance, and service to internal and external customers.

Requirements

Associate's or Bachelor's degree in Accounting, Finance, or a related field, or equivalent experience.
At least 5 years of Accounts Payable experience.
At least 2 years of supervisory or team leadership experience.
Strong understanding of accounting principles and AP best practices.
Experience processing high-volume invoices and vendor payments.
Proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP, Pivot Tables, and data analysis functions.
Strong attention to detail and organizational skills.
Excellent communication and problem-solving abilities.
Ability to prioritize multiple deadlines.
Commitment to accuracy and internal controls.

Nice To Haves

Experience with NetSuite.
Experience working within and/or helping to implement automated AP platforms.
Experience in equipment rental, construction, industrial services, transportation, or related industries.
Knowledge of sales tax, use tax, and 1099 reporting requirements.
Professional communication and vendor relationship management.
Strong analytical skills and a process improvement mindset.
Leadership and team development skills.

Responsibilities

Assist in overseeing the daily operations of the Accounts Payable function.
Supervise and support AP team members, providing training and guidance as needed.
Review invoices, coding, approvals, and supporting documentation for accuracy and compliance.
Monitor invoice processing and payment schedules to ensure timely vendor payments.
Assist with ACH, wire transfer, and check payment processing.
Reconcile vendor statements and resolve discrepancies.
Manage vendor setup and maintenance, including collecting W-9s and required documentation.
Support month-end and year-end closing activities, including accruals and AP reconciliations.
Assist with 1099 preparation and reporting.
Maintain and enforce internal controls and segregation of duties.
Partner with operations, purchasing, and management teams to resolve invoice and payment issues.
Support external audits, bank examinations, and financial reviews by providing requested documentation.
Analyze AP processes and recommend improvements to increase efficiency and accuracy.
Prepare AP reporting and aging analysis for management review.
Assist with ERP system maintenance and process enhancements.
Promote a safe work environment and ensure compliance with company policies and regulatory requirements.
Deliver service to internal and external customers.