Accounts Payable Manager

Kahana & Feld Llp•Melville, NY

13d•Hybrid

About The Position

The Accounts Payable Manager oversees the firm’s accounts payable operations, including vendor invoice processing, payment administration, reconciliations, and related financial controls. The role leads and develops the accounts payable team, maintains effective internal controls, and collaborates with attorneys, administrative departments, and Finance to ensure expenses are accurate, appropriately approved, paid on time, and recorded to the appropriate general ledger account or client matter. The position manages the full accounts payable cycle and supports client expense accounting, employee reimbursements, corporate credit card accounting, month-end and year-end close, audits, and Form 1099 preparation. It also develops procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations, and leads special projects as assigned. This is a full-time, exempt, supervisory manager position with a hybrid work arrangement. The work schedule is 8:30 a.m.–5:30 p.m., Monday through Friday, with occasional weekends and holidays. The role involves 5–10% domestic travel by car and plane and is primarily performed in an office environment.

Requirements

5+ years of progressively responsible accounts payable or accounting experience, including experience supervising or leading a team.
Strong understanding of accounts payable controls, general ledger coding, reconciliations, and expense management.
Strong organizational, analytical, and communication skills, with the ability to resolve issues across departments.
Sound judgment and discretion when handling confidential financial, employee, vendor, and client information.
Ability to meet the stated physical requirements, including repetitive wrist, hand, and finger motions, close visual acuity, operating standard office equipment and keyboards, and walking short distances and/or driving to deliver and pick up materials. Work can be performed with or without accommodations.

Nice To Haves

Experience in a law firm or other professional services environment.
Experience with a legal accounting system, such as Aderant.
Bachelor’s degree in accounting, finance, business, or a related field; equivalent relevant experience may be considered.

Responsibilities

Manage the full accounts payable cycle, from invoice receipt and review through approval, payment, reconciliation, and record retention.
Review invoices and expenses for required documentation, appropriate approvals, accurate coding, and compliance with firm policies and applicable client billing guidelines.
Coordinate payment runs and resolve vendor inquiries while maintaining appropriate approval processes and segregation of duties.
Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions.
Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation.
Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance and processing accuracy.
Coordinate with the Procurement and Expense Manager regarding analytical standards, specialized training, and review procedures for AP Analysts.
Oversee the recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery.
Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions.
Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations.
Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements.
Lead special projects as assigned.