Accounts Payable Analyst
About The Position
The Accounts Payable Analyst is responsible for advanced invoice research and resolution, three-way match exception handling, GRNI/RNI reconciliations, recurring KPI and operational reporting, and expert analysis to resolve complex transactional and system issues. The role coordinates training and onboarding, maintains standard operating procedures, supports vendor interfaces, participates in projects and system enhancements, and contributes to process optimization and automation in line with GBS best practices and SOX compliance. This is a full-time, onsite position five days per week in Victor, New York. It is not eligible for relocation assistance or employer-sponsored work authorization now or in the future. Applicants must be authorized to work in the United States permanently without future sponsorship.
Requirements
- Associate’s degree in accounting or a business-related field.
- At least five years of Accounts Payable experience.
- Experience with ERP systems.
- Strong understanding of procure-to-pay (P2P) processes and best practices.
- Strong oral and written communication skills and a vendor-centric, collaborative approach.
- Analytical thinking and business acumen, including the ability to work with high-volume data and complex reports.
- Proficiency in Excel, including lookups, pivot tables, and filters, and in data analytics tools.
- Organized, reliable, proactive self-starter who can work effectively with minimal supervision.
- Results-oriented approach, strong sense of urgency, and adaptability to changing systems and processes.
- Solid understanding of Accounts Payable and general accounting concepts, including P2P workflows.
- Problem-solving skills focused on continuous improvement.
- Permanent, ongoing authorization to work in the United States without current or future employer sponsorship.
Nice To Haves
- Bachelor’s degree in accounting or finance.
- Accounts Payable experience in a GBS environment.
- Experience with Oracle or Microsoft D365 ERP systems.
Responsibilities
- Research and resolve complex Accounts Payable issues, including three-way match exceptions, price and quantity variances, and workflow holds in Oracle, Microsoft D365, and BaaN.
- Monitor open purchase orders and aging GR/IR items, coordinating with Receiving and requestors to drive closure.
- Handle escalated vendor inquiries and communicate status, payment timing, and resolution plans while adhering to service expectations and policy.
- Prepare accurate monthly KPI reports and dashboards and support ad hoc operational reporting.
- Provide input to monthly AP cash forecasting and conduct advanced research and analysis to support AP files, reporting accuracy, and operational insights.
- Support month-end close by preparing reconciliations, schedules, and reports related to invoice and payment activity, and assist with variance explanations.
- Own and maintain AP operational SOPs, including creating and revising procedures, workflows, and process documentation.
- Coordinate Accounts Payable training, organize and deliver training sessions, support new-hire onboarding, maintain job aids, and facilitate knowledge transfer.
- Develop subject matter expertise in Oracle and D365 AP processes, controls, and data structures.
- Troubleshoot complex operational and system issues through data analysis and root-cause investigation, coordinate with internal and external partners, and communicate solutions and preventive actions.
- Identify opportunities to streamline workflows and improve automation in invoice processing, payments, reporting, and vendor processes, leveraging GBS best practices.
- Perform additional responsibilities as assigned by the AP Manager.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
