Accounts Payable Analyst

Stefanini Group•Bridgewater, NJ

3d•Hybrid

About The Position

The Accounts Payables Analyst is responsible for ensuring the accuracy of invoice information entered into the Accounts Payable system and ensuring correct posting of invoices. This role involves reviewing invoices processed by Accounts Payable Associates, researching and processing complex foreign USD invoices, charitable donation requests, Canadian invoices, and non-PO invoices through SAP Ariba. The analyst will also process invoice uploads, handle corporate fixed asset foreign USD invoices, and serve as a resource for internal business partners. Additionally, the role includes verifying new vendor requests, managing vendor check payments, responding to inquiries via the Accounts Payable shared mailbox, building relationships with internal departments, resolving outstanding items on the monthly Debit Balance report, and investigating invoice discrepancies.

Requirements

SAP knowledge is preferred
AP Invoice process knowledge
Familiar with Excel, Word, PO System/Communication
SAP proficient
Knowledge of Microsoft Word, Excel, Outlook
SAP uploads
SAP Ariba
Strong data entry skills
Team player and takes a proactive approach in learning
Strong time management skills

Responsibilities

Review invoices processed by Accounts Payable Associates to ensure accuracy, compliance with company policies, and adherence to internal controls; provide guidance and corrective feedback as needed
Research, prepare, and input complex Foreign USD invoices in SAP
Review, validate, and process charitable donation requests for accuracy and policy compliance
Process Canadian invoices, ensuring accurate application of Canadian tax requirements
Process non-purchase order (Non-PO) invoices submitted through SAP Ariba
Process invoice uploads using SAP upload template while validating data accuracy and completeness
Process Corporate Fixed Asset Foreign USD invoices in accordance with company policies and accounting requirements
Serve as a resource for internal business partners by researching and resolving inquiries related to invoices submitted through SAP Ariba
Verify new vendor requests to ensure completeness, accuracy, and compliance with company procedures
Coordinate and manage the mailing of vendor check payments
Monitor and respond to inquiries received through the Accounts Payable shared mailbox, ensuring timely and professional customer service
Build and maintain effective working relationships with internal departments while managing email, telephone, and written inquiries including support on urgent payment requests
Research and resolve outstanding items on the monthly Debit Balance report
Investigate invoice discrepancies, reconcile vendor statements, and partner with vendors and internal stakeholders to resolve payment issues
Assist with other Accounts Payable assignments when requested