Accounts Payable Analyst

Fortitude Mining, LLC • Fairport, NY

5h • $60,000 - $80,000 • Onsite

About The Position

Fortitude Mining is seeking an Accounts Payable Analyst to own and manage the accounts payable function, exercising independent judgment and discretion over invoice approval, payment decisions, and vendor relationship management, alongside employee expense administration and American Express corporate card oversight. This role is central to keeping vendor payments accurate and on schedule, and requires sound judgment in resolving invoice discrepancies, payment timing, and vendor inquiries within a high-volume, deadline-driven environment. The Accounts Payable Analyst also provides occasional, as-needed support to accounts receivable and cash operations. The ideal candidate is ERP-savvy, with NetSuite experience strongly preferred, and brings accuracy, urgency, and strong vendor-facing communication to a fast-paced accounting and treasury function.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience
• 5+ years of accounts payable or general accounting experience in a fast-paced, high-volume environment
• Proficiency with NetSuite or a comparable ERP system (e.g. Sage Intacct, Oracle, SAP) for vendor bill entry, payment processing, account coding, and reconciliations — NetSuite experience strongly preferred
• Experience with Emburse or a similar expense management platform (e.g. Concur, Expensify, Abacus), including American Express corporate card transaction management
• Exposure to 1099 preparation and year-end vendor reporting
• Strong Excel skills and a high degree of accuracy managing detailed, transaction-heavy work
• Clear, professional written communication for vendor and internal correspondence

Nice To Haves

• Direct, hands-on NetSuite experience, particularly within the AP/accounting module
• Experience with wire, ACH, and bank payment platforms, and multi-factor payment approval tools
• Experience supporting accounts receivable functions alongside a primary AP role

Responsibilities

• Own and manage the end-to-end accounts payable process, exercising independent judgment over invoice coding, approval routing, and payment authorization in the ERP system
• Manage vendor relationships proactively, using sound judgment to resolve missing invoices and payment inquiries in a timely manner
• Determine appropriate payment methods and timing and administer payments across wire, ACH, bill pay, and card using banking and treasury platforms, balancing cash position, vendor terms, and business priorities
• Maintain accurate, up-to-date payment and vendor tracking records, and provide remittance confirmation to vendors
• Serve as a secondary or tertiary payment approver, exercising judgment in reviewing payment accuracy prior to authorization
• Develop, document, and continuously improve accounts payable policies, controls, and workflows, exercising independent discretion to strengthen accuracy, efficiency, and internal control
• Maintain current vendor documentation, including W-9s, and complete vendor credit applications as needed
• Own administration of the employee expense reimbursement platform, reviewing and approving expense reports and American Express corporate card transactions
• Manage the expense upload and sync process end-to-end, troubleshooting and resolving errors as they arise
• Maintain expense tracking across reimbursement categories and oversee the American Express card payment cycle
• Serve as the primary point of contact for new employee onboarding to the expense platform
• Prepare AR invoices and maintain supporting records on an as-needed basis, including applicable tax treatment
• Process cash receipts and maintain related tracking as needed
• Support cash flow visibility on an occasional basis by maintaining cash records and assisting with projections
• Prepare AP, AR, and American Express reconciliations and related accruals as part of the monthly close
• Analyze accounts payable and payment activity to identify trends and exceptions, and advise management on process improvements and cash-flow implications
• Manage and complete annual 1099 preparation and filing
• Other tasks and duties related to Treasury Management may be required.

Benefits

• Competitive base salary, bonus and incentive compensation
• Unlimited Discretionary time off
• Professional development budget with flexibility for personal and professional growth
• Outstanding health insurance for employee, partner and dependents
• Life insurance, short-term & long-term disability coverage
• 401K plan with company contribution
• Flexible spending programs for medical and dependent care
• Paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level