Accounts Payable Analyst

Guttman Holdings•Belle Vernon, PA

About The Position

This position will support all functions within the Accounts Payable department and will report to the Accounts Payable Supervisor. The Accounts Payable Analyst will be responsible for managing and processing vendor invoices and payments using automated Accounts Payable and AI-driven invoice processing systems, ensuring accuracy and timeliness in compliance with internal controls; assisting the Accounts Payable Supervisor with implementing and maintaining process improvements, researching and reconciling vendor accounts, and addressing and resolving inquiries for all internal and external stakeholders related to Accounts Payable.

Requirements

Bachelor’s degree in accounting or related field
1-3 years of experience in Accounts Payable or other accounting field
Excellent analytical, problem-solving and exception management skills
Strong attention to detail
Ability to effectively collaborate with fellow owners across the organization
Proficiency in Excel is essential

Nice To Haves

1-3 years of experience working with an ERP system such as Microsoft GP is strongly preferred
Demonstrated history of implementing process improvements
Ability to work alongside AI-powered automation tools and digital workflows
Working in multiple systems at once
Adaptability to changing systems, workflows and business requirements

Responsibilities

Monitor AI performance and identify opportunities to improve automation accuracy and efficiency.
Escalate system exceptions and process anomalies promptly to ensure all automated AP processes remain uninterrupted.
Participate in testing, implementation, and continuous improvement of AI-enabled finance technologies and company automation initiatives.
Analyze Accounts Payable data to identify trends, discrepancies, duplicate payments, and process improvement opportunities.
Review, validate and process vendor invoices accurately and timely using automated Accounts Payable and AI-driven invoice processing systems.
Communicate and collaborate with other internal teams to analyze and resolve vendor related discrepancies, as well as contact vendors for revised invoices in a timely manner.
Track outstanding invoice discrepancies and update Accounts Payable Supervisor weekly on unresolved issues.
Create and update process documentation as needed.
Research and reconcile vendor statements and accounts.
Provide excellent customer service by communicating clearly and professionally with vendors, colleagues, and management, both orally and in writing.
Ensure early pay discounts are taken on vendor invoices when eligible.
Support back-office audits by gathering information and documents needed.