Accounts Payable Analyst
About The Position
The Accounts Payable Analyst is responsible for ensuring timely, accurate, and efficient processing of vendor invoices, multi-currency and international payments, and expense reimbursements. This role plays a key part in maintaining strong financial controls, supporting month-end close, and ensuring positive working relationships with vendors and internal stakeholders. This role is ideal for someone who is detail-oriented, systems-savvy, and energized by building better processes in a high-volume, high-accountability setting. The successful candidate brings strong operational discipline, sound judgment, and a proactive mindset to help PureFacts scale efficiently across entities, currencies, and geographies.
Requirements
- 3–5 years of Accounts Payable or related Finance experience.
- Strong understanding of AP processes, vendor management, and invoice-to-pay cycles.
- High level of accuracy and attention to detail in a deadline-driven environment.
- Strong Excel skills (pivot tables, lookups, data validation).
- Excellent communication and customer service skills.
- Experience working in a multi-entity or multi-currency environment.
Nice To Haves
- Experience with ERP systems such as NetSuite, Sage Intacct, MS Dynamics, or similar.
- Familiarity with expense management tools (e.g., Concur, Expensify).
- Prior experience in SaaS, fintech, or professional services finance environments.
- Understanding of basic accounting concepts and month-end close processes.
- Experience supporting AP automation, workflow optimization, invoice processing tools, or system testing.
Responsibilities
- Review and process vendor invoices in accordance with contract terms and internal approval workflows.
- Ensure appropriate GL coding, cost centre allocation, tax treatment, and supporting documentation, escalating exceptions or unusual items as needed.
- Manage domestic and international vendor payments across multiple currencies, including EFT, wire, cheque runs and other approved payment methods, while monitoring payment timing, currency requirements, and banking details.
- Reconcile vendor statements, investigate discrepancies, and resolve issues promptly to maintain strong supplier relationships and minimize aged item.
- Process employee expense reports and corporate credit card transactions, ensuring policy compliance.
- Maintain organized and audit-ready AP records, including invoice support, approvals, vendor files, and payment documentation, in accordance with internal policy and external audit requirements.
- Support month-end and year-end close activities by preparing AP accruals, reconciliations, aging analysis, and other reporting required for management and financial statement preparation.
- Help ensure compliance with procurement policies, payment terms, and approval hierarchies.
- Partner with Procurement, HR, Operations, and department leaders to ensure timely invoice approvals, accurate coding and efficient resolution of invoice and vendor queries.
- Support Finance team members during audits by providing documentation and clarification.
- Work with vendors to manage payment terms, onboarding, and contract-related queries.
- Identify opportunities to streamline the AP workflow, reduce manual touchpoints, improve turnaround times, and support automation that enhances accuracy, visibility, and control effectiveness.
- Assist with system enhancements, automation initiatives, and implementation of best practices, including supporting OCR, workflow routing, exception management, and other tools that reduce manual processing.
- Participate in testing, documenting, and maintaining AP process improvements and automation changes to help ensure reliable adoption and consistent execution.
- Contribute to continuous improvement of financial operations as PureFacts scales.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
