Accounts Payable Analyst

SouthEast Alaska Regional Health Consortium•Renton, WA

10d

About The Position

The Accounts Payable Analyst researches and accurately enters invoices into the financial system, documents approvals, posts approved invoices to the payment cycle, and helps ensure vendors are paid promptly. The position applies accounting, audit, and compliance controls and prepares and stores supporting schedules and documents. The Analyst monitors technology issues, escalates them to the Accounts Payable Manager, and supports the development and implementation of process improvements. The role also provides employees, managers, and vendors with information, education, and training in a professional and collaborative manner. SEARHC is a nonprofit health consortium serving the health interests of Southeast Alaska residents. The organization describes employee development and professional advancement as priorities.

Requirements

High school diploma or GED.
At least two years of experience processing computerized accounts payable, accounting, or other financial systems.
Basic knowledge of accounts payable processes.
Ability to research problems and enter large volumes of data accurately and promptly.
Ability to communicate effectively and appropriately, including explaining accounts payable processes to people from varied backgrounds and cultures in person and over the phone.
Professional demeanor, positive attitude, strong work ethic, willingness to learn, and interest in being a team player.
Strong organizational skills and accurate data-entry skills.
Close attention to detail and excellent customer service when dealing with internal and external vendors.
Ability to remain calm in stressful situations and handle multiple tasks with deadlines.
Ability to work under time pressure and limitations and detect and avoid errors in copying and computing figures.

Nice To Haves

Associate’s or bachelor’s degree in Business Administration, Accounting, or Finance.
At least one year of data-entry experience.
Basic knowledge of cloud-based technologies.

Responsibilities

Evaluate invoices for required consent and authorization, identify inconsistencies or errors, and enter data in a timely manner.
Work with Supply Chain staff to confirm purchase-order items have been received and accounted for, and that purchase-order amounts are sufficient to process invoices.
Ensure accurate and approved coding to the appropriate general ledger accounts.
Maintain paperless document management systems and match invoices with proof of payment.
Monitor vendor accounts to ensure payments are updated and processed according to current remittance directives.
Reconcile and audit vendor information for year-end 1099 reporting.
Maintain vendor W-9 files.
Maintain and organize payment and vendor records electronically.
Respond to routine vendor and manager inquiries about payment status.
Scan and organize incoming mail in the paperless management system.
Prepare miscellaneous reports as requested.
Assist with the year-end audit as requested.
Monitor technology issues, escalate them to the Manager, and support solutions and process-efficiency improvements.
Provide accounts payable information, education, and training to employees, managers, and vendors.
Perform other duties as assigned.