Accounts Payable Administrator

WINONICS•Brea, CA

67d•$23 - $30

About The Position

The Accounts Payable Administrator manages day-to-day accounts payable activities in a fast-paced manufacturing environment. The role ensures vendor invoices, purchase orders, receiving records, and payments are processed accurately and on time. It works closely with Purchasing, Receiving, Operations, vendors, and Accounting to investigate discrepancies and maintain accurate vendor and financial records. The position also supports close activities, audits, Accounts Receivable coverage, process improvements, and special projects.

Requirements

At least 3 years of Accounts Payable experience in a manufacturing environment.
Strong full-cycle AP experience, including PO-based invoices, three-way matching, vendor reconciliation, and payment processing.
Working knowledge of manufacturing purchasing and receiving processes, including raw materials, components, freight, and outside processing.
Experience researching and resolving purchase order, receiving, pricing, and invoice discrepancies.
Manufacturing ERP experience.
Intermediate Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and data analysis.
Working knowledge of GL coding, accruals, prepaids, account reconciliations, and month-end close.
Strong attention to detail, organization, communication, and problem-solving skills.
Ability to manage a high volume of transactions and meet deadlines in a fast-paced manufacturing environment.

Nice To Haves

Sage 100 experience; Sage 100 or similar manufacturing ERP experience is preferred.
Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent relevant experience is considered.
Experience in PCB, electronics, manufacturing, aerospace, defense, or another complex manufacturing environment.
Experience working with high-volume purchasing and a large supplier/vendor base.
Familiarity with electronic components, raw materials, outside processing, freight, and manufacturing supply-chain transactions.
Experience supporting month-end close and financial audits in a manufacturing organization.

Responsibilities

Manage full-cycle Accounts Payable, including invoice processing, coding, approvals, three-way matching, and vendor payments.
Process high-volume manufacturing invoices for raw materials, components, freight, supplies, equipment, and outside services.
Research and resolve purchase order, receiving, pricing, quantity, and invoice discrepancies.
Work with Purchasing, Receiving, Operations, and vendors to resolve AP issues and maintain accurate vendor accounts.
Reconcile vendor statements, corporate credit cards, and assigned accounts.
Process employee expense reports and maintain documentation for accruals, prepaids, and fixed assets.
Support month-end and year-end close, including AP reconciliations, accruals, and supporting schedules.
Maintain W-9 documentation and support annual 1099 processing.
Maintain accurate AP records and provide documentation for internal and external audits.
Serve as backup for Accounts Receivable and support process improvements and special projects as needed.