Accounts Payable Administrator - SSC
Event Network•San Diego, CA
•Onsite
About The Position
The Accounts Payable Administrator will support the Accounts Payable team and maintain an organized system of documentation. This role requires a strong focus on customer service, fostering a positive and professional culture throughout the organization. The ideal candidate will be detail-oriented, possess excellent communication skills, and be committed to upholding the confidentiality and security of financial information.
Requirements
- Teamwork, Emphasizing Excellence, Initiative, Leadership, Customer Service, Listening, Reporting Skills, Presentation Skills, Verbal Communication, Written Communication, Critical Thinking, Organizational Skills, Operate Office Machinery, Work with Interruptions, Detail-Oriented, Reliable, Data Entry, Establishing and Maintaining Effective Working Relationships
- Minimum of one year of experience in Accounting or Accounts Payable.
- Knowledge of applicable accounting systems and financial chart of accounts.
- Proficiency in MS Excel, Outlook, strong 10-key by touch, typing speed of 60+ wpm, and excellent filing skills
- Ability to work independently in a fast-paced, high-volume environment with the focus on accuracy and timeliness
Responsibilities
- Deliver comprehensive administrative assistance to ensure smooth and efficient office operations.
- Sort and distribute all incoming mail and packages accurately and efficiently across multiple departments.
- Review and distribute all incoming emails and invoices to the general Accounts Payable inbox.
- Organize checks, obtain all required signatures, and postmark checks promptly.
- Meter all outgoing mail and conduct post office runs as needed.
- Maintain efficient and organized files and documentation to support smooth operations.
- Ensure the confidentiality and security of all financial files and sensitive information.
- Efficiently organize and manage tax documents ensuring all paperwork is accurately filed and readily accessible.
- Obtain necessary signatures on tax documents.
- Coordinate with a notary to ensure documents are properly notarized.
- Prepare and send documents via certified mail, ensuring timely and secure delivery, and maintaining tracking records.
- Assist with other projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
