Accounts Payable & Administrative Specialist

Naturion Management Services • Columbia, IL

3d • Onsite

About The Position

Naturion is seeking an Accounts Payable and Administrative Specialist for its Columbia, IL office. This role is crucial for supporting the company's growth and operational execution by ensuring smooth internal operations, process sustainability, and a positive office experience. The specialist will maintain the office environment, provide necessary tools and supplies, and collaborate with various departments to deliver high-quality work and execute accounts payable workflows.

Requirements

• Minimum three (3) years of experience in a related field.
• Proficiency with Excel and other Microsoft Office software products.
• Proficient and experience with accounting and accounts payable tools and software.
• Proven detail orientation and the ability to thrive in a fast-paced environment where multi-tasking is critical.
• Demonstrated ability to collaborate and work in a cross-functional team environment.
• Experience developing procedures, monitoring work processes, and adherence to an approved budget.
• Proven ability to work with third-party vendors and effectively manage those vendor agreements and service agreements.

Nice To Haves

• Diverse educational backgrounds welcome and appreciated.
• Strong interpersonal, verbal, and written communication skills.

Responsibilities

• Process invoices & payments, reconcile invoices, monitor expenses, and execute additional duties in support of our accounts payable workflows.
• Research paid invoices, generate financial reports & statements, and maintain accurate financial records.
• Facilitate technology, schedule travel, and coordinate logistics for meetings and events.
• Receive and ship packages for the Columbia, IL office, or as requested from other locations.
• Manage and facilitate all daily, weekly, monthly, and as needed administrative tasks necessary for proper function of the Columbia, IL office (e.g., answer phone calls, respond to voicemail, sort & distribute mail, monitor resource email inboxes, etc.).
• Manage breakroom inventory.
• Check and maintain office supply inventory and order appropriate quantities of supplies as needed.
• Serve as the primary point of contact for Property Manager, building maintenance, and janitorial vendors for designated offices.
• Assist in reporting and tracking of cross-functional workstreams (e.g., fleet vehicle monitoring, fixed asset inventory, software license renewal & monitoring, etc.).
• Execute and fulfill other tasks, workstreams, and projects as assigned.

Benefits

• PTO that we genuinely encourage you to take
• Comprehensive Health and Dental benefits
• Voluntary short-term disability
• Voluntary life insurance programs
• Employer-sponsored Vision and Life insurance
• SIMPLE IRA retirement plan and 3% company match
• Raises and bonuses tied to your direct achievements and the company’s overall success

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed