Accounts Payable & Accounts Receivable Clerk
About The Position
On behalf of Perry Construction Group, Inc., Pennsylvania, Decision Associates is seeking a highly organized, detail‑focused Accounts Payable & Accounts Receivable Clerk. This role is central to keeping Perry’s financial operations clean, accurate, and audit‑ready across multiple active job sites. You’ll handle vendor invoices, subcontractor pay applications, customer billing, compliance documentation, and job‑cost alignment — all with the precision and consistency Perry expects. This is a role for someone who takes ownership, communicates clearly, and understands that accuracy in AP/AR is foundational to project success. If you’re steady, reliable, and committed to doing things the right way, Perry wants to meet you.
Requirements
- 2–5 years of AP/AR or construction accounting experience
- Familiarity with construction accounting systems (Viewpoint/Vista, Sage 300 CRE, Foundation, Procore Financials)
- Strong Excel skills and comfort working with detailed financial data
- Ability to interpret contracts, purchase orders, and change orders
- Experience with public‑sector compliance requirements (prevailing wage, certified payroll, retainage, minority participation)
- Clear, concise communication with vendors, subcontractors, and public agencies
- A steady, organized approach to managing multiple deadlines
- High integrity, confidentiality, and a commitment to accuracy
- Someone who doesn’t just complete tasks — they take ownership
Responsibilities
- Processing vendor invoices and subcontractor pay applications with correct job cost coding
- Verifying certified payroll, insurance certificates, W‑9s, lien waivers, and other compliance documentation
- Coordinating with project managers to resolve discrepancies in quantities, pricing, change orders, and delivery tickets
- Preparing weekly and monthly payment runs and maintaining schedules aligned with project cash flow
- Reconciling vendor and subcontractor statements and maintaining accurate AP aging
- Tracking retention and ensuring proper release at project milestones
- Generating customer invoices based on percent‑complete billing, unit‑price quantities, or contract schedules
- Preparing and submitting public‑sector pay applications with full backup (SOVs, certified payroll, change orders, minority participation reporting)
- Recording customer payments and maintaining accurate AR aging
- Supporting monthly close with AR summaries, job cost reports, and billing updates
- Maintaining organized digital and physical project records
- Assisting with prevailing wage reporting, certified payroll verification, and subcontractor compliance tracking
- Supporting DOT, municipal, state, and federal audits with clean, audit‑ready documentation
Benefits
- Health, vision and dental insurance
- 401k with company match
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
