Accounts Payable (A/P) Specialist

Boys & Girls Clubs of Southern Nevada•Las Vegas, NV

2d•Onsite

About The Position

Reporting to the Director of Finance, the Accounts Payable Specialist provides general administrative support for the Finance Department. The Specialist interacts with a diverse group of internal and external stakeholders including Department Directors, Executive Staff, Vendors, and others. The Specialist is responsible for ensuring timely payment of all amounts due by the organization, appropriate record keeping, along with administering the bi-weekly payroll cycle.

Requirements

Three years of experience performing accounting functions such as accounts payable accounts receivable, payroll, recording cash receipts, and vendor management.
Ability to manage time/schedule appropriately to meet deadlines with time constraints and handle multiple demands simultaneously.
Ability to work independently with little oversight regarding repetitive tasks.
Ability to maintain confidentiality.
Ability to interact professionally with the public, vendors and other professional staff.
Able to work occasional irregular or extended hours
Ability to logically plan and organize work to meet goals, objectives, and deadlines.
Proficient in the use of Microsoft Office and related software platforms (Outlook, Word, Excel, etc).
Working knowledge of use of common office equipment.
Must be at least 21 years of age, with valid Nevada driver’s license and good driving record.
Use of a personal vehicle may be required and mileage is reimbursed.

Nice To Haves

Associate degree in business, accounting, finance, or related field is preferred.

Responsibilities

Processes bi-weekly payroll including all administrative functions related to successful payroll completion.
Processes check requests, ACH payment requests, preparation of checks and positive pays as needed.
Processes Accounts Payable in accounting system including entering invoices with appropriate coding and grant allocations along with routing for approval.
Processes drafts for Accounts Payable.
Routes documents for appropriate signatures, processing, or approval.
Checks Accounts Payable inbox as physical mail for invoices and inquiries to be processed and dealt with upon opening.
Maintains vendor logs, enters and updates vendor profiles as needed.
Completes monthly credit card reconciliations.
Perform Accounts Payable month end closings, prepaids and accruals.
Fields incoming calls from vendors, donors, and other outside parties and effectively routes them to the appropriate contacts.
Provide friendly, upbeat customer service to various internal and external contacts.
Assist with BGCSNV special events.
Perform other duties as assigned.