Accounts Payable Specialist

Cloverland Electric Cooperative•Sault Ste. Marie, MI

8d•Onsite

About The Position

To provide support to the Accounting Department by posting various records and invoices. Responsible for reviewing and processing of accounts payable invoices and entering accounts payable information in IVUE system, coded to proper accounts. Ensure payments to vendors are made in accordance with purchasing policies.

Requirements

High school diploma or GED required.
Background in the basics of accounting principles.
Proficient with computers including MS-Office software.
Must be proficient with Excel software.
Must be a team player with high integrity, good personal habits, regular work attendance, courteous and friendly, and able to work with diverse groups of people.

Nice To Haves

An associate degree in accounting is preferred.
Prior Accounts Payable or Bookkeeping experience is preferred.

Responsibilities

Receives and sorts vendor invoices, prepares them for vouching.
Assigns the proper account to each item billed and verifies quantity and pricing to system purchase orders and packing slips.
Scans, and enters invoices into accounting software and routes to managers for approval.
Reviews vendor statements-tracks outstanding invoices.
Batches, acquires approvals, prints and prepares weekly check run. Prepares remittance advice and/or ACH direct deposit for mailing.
Maintains vendor file. Verifies legitimacy of new vendors, coordinates new vendors with Purchasing Manager. Obtains new vendor 1099 information, maintains certificates of insurance information. Completes tax exempt forms as needed.
Reconciles Accounts Payable module to General Ledger each month.
Prepares monthly check register for Board of Directors.
Completes credit applications for vendors as requested.
Processes fuel bills for payment each month.
Gathers monthly receipts and processes credit card bills for payment.
Annually, prepares 1099 forms and 1096 Form. Submits/mails to IRS by due date.
Prepares monthly journal entries as directed.
Performs all other accounting duties as directed.