Accounts Clerk

The GEO Group•Big Spring, TX

About The Position

The Accounts Clerk creates and maintains financial records for individual detainee accounts, performing routine accounting and clerical operations to verify, correct, and ensure the completeness and accuracy of transactions. The role supports daily account balancing, detainee intake and release, account restrictions and holds, reporting, and facility security. It may also include selling staff meal tickets and providing clerical support at other posts.

Requirements

High school diploma or equivalent certification.
Two years of progressive clerical experience, with emphasis on fiscal and accounting duties.
Ability to work with computers and software typically used by the department.
General clerical aptitude.
Working knowledge of bookkeeping practices and business English, with good grammar and spelling skills.
Ability to develop correspondence, reports, and operational directives.
Excellent organizational and communication skills.
Ability to understand and carry out moderately complex oral and written instructions, make minor decisions under applicable rules and regulations, maintain company records, and deal effectively with the public and inmates.
Ability to deal with people in a variety of changing and complex situations.

Nice To Haves

Courses in high school accounting or college-level accounting for bookkeepers.

Responsibilities

Balance assigned accounts daily.
Assist with data entry and maintenance of computerized files.
Collect and count cash, money orders, or certified checks accepted for detainees and credit the funds to the appropriate accounts.
Process withdrawals from individual detainee accounts for payments, ensuring expenditures do not exceed account obligations.
Work with commissary staff to credit detainee accounts for commissary purchases when necessary.
Develop and submit required reports related to the facility detainee account system and other required reports.
Audit detainee accounts in accordance with facility and client policy.
Track new detainee intake daily and create new detainee accounts.
Close detainee accounts before release and assist with the detainee release process as required.
Place checks on hold, track holds, and release funds when appropriate.
Restrict detainee accounts when detainees are placed on restrictive status.
Complete U.S. Courts forms, including calculating an individual account’s average daily balance over a six-month period.
May sell meal tickets to staff and balance the meal ticket drawer weekly.
Answer incoming telephone calls and take messages in the absence of management personnel.
Maintain strict control of equipment and supplies used in the role, especially items that could be used for illicit purposes, and promptly report missing or damaged items to supervisory staff.
Assist in maintaining facility security in the area of responsibility and promptly report violations or security hazards to supervisory staff.
Provide assistance at other clerical posts as required.
Perform other duties as assigned.