Accounting Technician I/II

City of Santa Clara • Santa Clara, CA

1d

About The Position

The City of Santa Clara Finance Department administers the financial affairs of the City, including City-owned public utilities. Its five divisions—Administrative Services, Budget and Treasury, Accounting, Municipal Services, and Purchasing—work to ensure the City's financial activities are performed, recorded, and presented in compliance with professional and ethical standards. This recruitment is for the Payroll and General Ledger Unit within the Accounting Division.

Accounting Technician I is the entry-level classification in the series. The role performs routine accounting and payroll duties, including maintaining financial and payroll records, processing transactions, and assisting with reconciliations and reports. It communicates with City departments, auditors, businesses, governmental jurisdictions, and the public regarding assigned financial or payroll functions, and performs related duties as assigned.

Accounting Technician II is the second-level classification. It performs advanced paraprofessional accounting and payroll duties, including maintaining records, processing and reconciling transactions, and preparing reports and supporting documentation. It communicates with City departments, auditors, businesses, governmental jurisdictions, and the public about assigned functions. The role may also handle more complex processing and reconciliation work and perform related duties as assigned.

The recruitment may be used to fill multiple positions in this or other divisions or departments. Candidates must submit a complete application, cover letter, and resume by the filing deadline. Applicants must pass each phase of the examination process to qualify for the eligible list, and a department interview may be required before appointment. Employees must verify eligibility to work in the United States; the City does not sponsor employment visas.

Requirements

• Graduation from high school or possession of a GED.
• Accounting Technician I: Two years of work experience in finance/accounting, including accounts receivable, accounts payable, payroll, or general accounting; related college coursework may substitute year for year.
• Accounting Technician II: Three years of work experience in finance/accounting, including accounts receivable, accounts payable, payroll, or general accounting; related college coursework may substitute year for year, up to two years.
• Experience with electronic spreadsheet and word processing programs.
• Experience with online financial systems.
• Ability to perform all essential functions of the job assignment.
• May be required to work unusual hours and weekends.
• Candidates must attain a passing score on each phase of the examination process to qualify for the eligible list.

Nice To Haves

• Experience with online financial and/or payroll systems (Accounting Technician I).
• Experience with PeopleSoft Financial or Human Resources/Payroll Systems.

Responsibilities

• Maintain financial and payroll records.
• Process accounting and payroll transactions.
• Assist with reconciliations and reports (Accounting Technician I).
• Reconcile transactions and prepare related reports and documentation (Accounting Technician II).
• Perform potentially more complex processing and reconciliation work (Accounting Technician II).
• Exchange information about assigned financial or payroll functions with City departments, auditors, business entities, governmental jurisdictions, and the general public.
• Perform related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED