Accounting Technician II

Texas Health & Human Services Commission•Brenham, TX

5d•$2,953 - $4,366•Onsite

About The Position

The Accounting Technician II provides administrative and financial support services to the facility financial office and reports directly to the facility Financial Officer. The role performs highly complex technical accounting support work in bookkeeping and financial activities, including client trust fund processing, procurement card coordination, deposits, travel coordination, paymaster tasks, cash and voucher review, deposit and reconciliation reporting, and backup cashier duties as needed. Some duties apply only to regional offices or non-regional offices. The position requires working knowledge of HHSC rules and facility policies and procedures, clear oral and written communication, and the ability to train other employees as needed. Work is performed under limited supervision, with considerable latitude for initiative and independent judgment, while providing customer service to consumers. The facility is a state-supported living center serving people with intellectual and developmental disabilities who may be medically fragile or have behavioral problems. The position is based at the Brenham State Supported Living Center and is not eligible for telework. Travel may be required up to 5%. Flexibility in work hours may be required; the role may require overtime or extended hours and work on weekends and holidays. Employees may also be assigned alternate shifts or locations to support disaster response, recovery, or Continuity of Operations activation.

Requirements

Experience with accounting and bookkeeping principles.
Knowledge of generally accepted accounting principles and procedures affecting accounting records and automated accounting systems.
Ability to apply accounting theory to transactions and internal control procedures.
Knowledge of accounts payable and reconciliation.
Skill using a personal computer and proficiency with Microsoft Excel, Word, and Outlook.
Ability to prepare and maintain records, files, and reports, and to train other employees.
Must pass a fingerprint criminal background check, pre-employment drug screen, and specified registry checks.
Must be at least 18 years of age for employment at a state-operated facility.
Must be willing to work weekends and holidays; flexibility, overtime, or extended hours may be required.

Nice To Haves

Graduation from a standard senior high school supplemented by college coursework in accounting is generally preferred.
Two years of experience in accounts payable or reconciliation is preferred.
Knowledge of CAPPS Financials/HHSAS PeopleSoft is preferred.
Education and experience may be substituted for one another on a year-for-year basis.

Responsibilities

Process deposits, including calling in and entering daily receipts and bank deposits into CAPPS Financials for facility cash and checks.
Code, post, and balance accounting documents and records in the Client Trust Fund system; review available funds and purchase appropriateness; post receipts and disbursements; prepare deceased-client documentation; maintain records for client moves, discharges, and transfers; and disburse discharged client account balances.
Serve as Procurement Card Coordinator and liaison among the agency procurement card administrator, RBMO accounting, cardholders, and managers; reconcile procurement card statements to departmental purchase logs; provide usage reports; assign budget codes; and submit information for CAPPS Financials entry.
Conduct required accounting audits, including audits of cashier receipts and bank deposits, petty cash counts, unused checks, unclaimed payroll warrants, and unused cashier receipts; research and reconcile account, bank statement, and Client Trust Fund discrepancies.
Coordinate employee travel, including airline, hotel, and rental car arrangements, travel card processing, travel form reconciliation, and sending travel details to State Office Accounting for CAPPS Financials processing.
Assist the RBMO Accountant I with employee payroll processes and questions for facility employees and contractors.
Prepare payment, cash, journal, and related vouchers for submission to State Office Accounting; scan or mail regional-office documents; and prepare and scan deposit and bank information and reports for RBMO Accountant IV reconciliation.
Assist with invoice approvals before entry and payment, and track invoices in an Access database to ensure payment processing.
Perform other assigned duties in administration, cashiering, and fiscal services; train new employees in the same role; and support agency disaster response, recovery, or Continuity of Operations activation as required.