Accounting Specialist II

Central Valley Training Center•Stockton, CA

2d•$28 - $31•Onsite

About The Position

The Accounting Specialist II works under the supervision of the Chief Financial Officer and is responsible for purchasing, accounts payable, billing, accounts receivable, payroll functions, banking, and financial and dashboard reporting. The role interfaces with electronic systems and ensures quality control, and represents the organization in interactions with customers. The employee must maintain approved-driver status and confidential-employee status, comply with CVTC policies and procedures, and demonstrate appropriate employee standards of conduct. This is a full-time, non-exempt, at-will position based at the Administration Office in Stockton, California. The schedule is a day shift on weekdays, 35–40 hours per week. Local travel is required, including travel to satellite locations and travel within California of up to 10% of the time. The position reports to the Chief Financial Officer and does not supervise other employees.

Requirements

High school diploma or equivalent is listed in the job details; the education and experience section also accepts an associate degree or equivalent, four years of related experience and/or training, or an equivalent combination of education and experience.
Basic knowledge of computer software, bookkeeping, communication skills, and modern office techniques.
Basic English communication skills.
Experience with network-based systems, including knowledge of file structure.
Excel skills, including developing and copying formulas and formatting worksheets.
Word skills, including keyboarding and preparing and formatting letters and simple documents, developing tables, and using spell check.
Ability to perform basic mathematical calculations, including addition, subtraction, multiplication, division, and percentages, and apply basic math concepts.
Ability to communicate clearly and promptly, follow written and verbal directions, present information effectively, listen, ask clarifying questions, and respond to questions.
Ability to produce thorough, accurate written work in a timely and usable style.
Willingness to travel within California up to 10% of the time.
Must maintain approved-driver status and be willing to operate a motor vehicle.
Must meet state personnel licensing standards, including a California state record review and, for applicants new to California within the last two years, a federal government review.
Must be willing to work in a culturally integrated workplace and respect human differences and legally protected characteristics.
Must be able to perform the listed physical activities and occasionally lift or move up to 10 pounds.

Responsibilities

Purchase janitorial, program, and office supplies and equipment for company sites.
Review invoices and credit memorandums for correct pricing and quantities; resolve invoice, shipment, pricing, and substitution issues with vendors or directors.
Track payment due dates and ensure vendor invoices, rent, leases, taxes, and governmental fees are paid on time; verify accounting codes and approvals and approve standard invoices.
Prepare 1099 forms; record and reimburse petty cash, Costco, and budget-check expenditures by sites; maintain site petty cash and validate credit card transactions.
Maintain contract files, including leases, and notify the Chief Financial Officer and Chief Executive Officer before action is needed.
Track vendor certificates of liability insurance and ensure updated certificates are received on time.
Collect and review consumer attendance information and prepare, audit, and submit monthly attendance-based and consumer contract billing to agencies, individuals, and school districts.
Calculate purchase orders, POS, and ISA documents and track payments against vendor documents.
Process accounts receivable, record income in the electronic system, and follow up on discrepancies and unbilled revenue.
Audit and enter payroll data into the electronic payroll system, maintain system quality control, coordinate with the payroll vendor, keep payroll records confidential, and ensure payments comply with wage and hour laws.
Prepare bank deposits, transfer funds between company accounts, and complete bank reconciliations.
Enter journal entries, upload files, and review and format financial reports for directors and executives.
Maintain dashboard folders, performance indicators, and board reports.
Enter information into computer systems to prepare checks, invoices, correspondence, receipts, and other documents.
Prepare documents for annual audits.
Schedule maintenance for facilities, vehicles, and company equipment.
Compile, sort, audit, and verify data; maintain a professional office environment and an organized accounting filing system.
Keep the supervisor informed about accounting issues and perform other duties as assigned.
Operate a motor vehicle and occasionally travel to satellite locations.