Accounting Support Specialist II
About The Position
The Accounting Support Specialist II supports the organization’s financial integrity by accurately and promptly processing accounts payable invoices, completing reconciliations, maintaining records, and following company policies and procedures. The role also helps maintain positive working relationships with staff, volunteers, and vendors. The position performs routine accounting activities, including data entry, general ledger maintenance, and preparation of accounting reports. It also assists with employee expense reports, payment processing, online credit card transaction journal entries, and month-end closing activities. The specialist works with other departments to resolve issues and improve processes, and may assist with special projects and other duties assigned by management. This is a full-time position working Monday through Friday.
Requirements
- At least 2 years of experience in accounts payable or related finance roles.
- 3–5 years of experience with QuickBooks.
- Strong understanding of accounting principles and accounts payable processes.
- Proficiency in Microsoft Excel and accounting software.
- Excellent attention to detail and accuracy.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.
- Analytical mindset and problem-solving abilities.
- Basic understanding of bookkeeping and accounting principles.
- Knowledge of laws and regulations governing accounts payable processes.
Nice To Haves
- Bachelor’s degree in accounting, finance, or a related field.
Responsibilities
- Receive, review, and process vendor invoices accurately and efficiently, obtaining necessary approvals and ensuring documentation is complete.
- Maintain vendor accounts, reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries in a timely manner.
- Prepare and process payments, including checks, ACH transfers, and wire transfers, in accordance with payment terms and company policies.
- Assist with processing employee expense reports, ensuring compliance with expense policies and timely reimbursement.
- Maintain accurate accounts payable records, including invoices, payment documentation, and vendor correspondence.
- Prepare journal entries for online credit card transactions from payment platforms used for donations, events, and merchandise purchases.
- Assist with month-end closing, including accounts payable and bank reconciliations, accruals and journal entries, recording monthly inventory changes, and preparing financial reports as needed.
- Ensure accounts payable processes comply with applicable laws, regulations, company policies, tax regulations, and internal controls.
- Identify process improvements and efficiency gains and collaborate with team members and stakeholders to implement changes.
- Collaborate with purchasing, procurement, and other departments to resolve issues, streamline processes, and support organizational goals.
- Assist with special projects and other duties assigned by management.
- Perform routine accounting activities, including data entry, general ledger maintenance, and preparation of accounting reports.
- Complete moderately complex calculations using Excel spreadsheets and other software tools.
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What This Job Offers
Job Type
Full-time
