Accounting Specialist II (Sheriff's Office)

Grant County•Grant County Courthouse, WA

6d•Onsite

About The Position

The Accounting Specialist II provides accounting support to the Sheriff’s Office under general supervision. The role performs accounts payable and receivable, account reconciliation, financial reporting, budgeting, and grant administration duties in accordance with County, state, and federal accounting and reporting procedures. It is the second level in the accounting specialist series and involves greater responsibility, independent thinking, and more complex duties than the first level, but does not perform the full-cycle accounting duties of an Accounting Specialist III. This position description may be modified based on the outcome of ongoing collective bargaining negotiations. The job is used by multiple departments, and an incumbent may perform some or all of the listed duties. Work is primarily performed in a typical office environment. The position involves prolonged computer use and sitting for long periods; walking and standing are required only occasionally. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

High school diploma or GED.
Two years of experience in customer service, spreadsheets, accounts payable, accounts receivable, budget support, and bookkeeping.
Experience using Office 365 products, especially Excel.

Nice To Haves

Grant record keeping and fund accounting experience.
Experience using electronic accounting software systems.
Local government experience.

Responsibilities

Manage accounts payable operations, including auditing submissions, entering invoices and voucher data, preparing cost-allocation calculations, and applying them to appropriate budgets.
Prepare accounts payable reports for stakeholders.
Manage and process accounts receivable and ensure proper, secure receipting of funds.
Assist with audits conducted by the State Auditor, funding sources, and others as requested.
Monitor, analyze, and maintain financial records and reporting data.
Reconcile financial accounts, including bank accounts, petty cash funds, grant funds, and credit card statements.
Assist the department leader with annual departmental and grant budget preparation.
Compile data from individual grant budgets for monthly budget review and tracking.
Prepare reports, statements, and documents, including revenue and expenditure reports, cost reports, and quarterly and annual financial reports.
Research and compile data for the annual financial report.
Maintain and update job-related policies, procedures, and process documentation.
Manage grant life-cycle activities, including pre-award, award, post-award, and close-out functions.
Maintain grant revenue and expenditure records and monitor fiscal compliance with grant requirements.
Compile and submit operational and financial reports required by funding agencies, and process grant funding invoices through state, federal, and/or local data systems.
Respond to financial public-records requests in a timely and accurate manner.
Support annual agency budgeting and planning, monitor budget compliance, and assist with budget preparation.
Track grant awards and expenditures and maintain complete and accurate grant files.
Develop and maintain procedural manuals and educate management on financial procedures and policies.
Perform other duties specific to department support and other duties as assigned.