Athletics Accounting Specialist I/II

Florida Gulf Coast University•Lexington, MA

About The Position

The Athletics Accounting Specialist supports the daily financial and administrative functions of the Athletics business office by performing routine accounting functions. The position prepares and posts recurring journal entries, reconciles accounts, audits transactions, and prepares reports. It also assists in ensuring department transactions align with University, conference, and NCAA policies and procedures. The role processes accounting transactions and payments, handles cash and other funds, records revenue, processes refunds and vendor documentation, and prepares financial reports and analyses. The candidate may be evaluated for either Specialist I or Specialist II based on qualifications. Specialist I requires a high school diploma and four years of directly related full-time experience; Specialist II requires a high school diploma and six years of directly related full-time experience. Appropriate combinations of relevant education, experience, and/or certifications may be considered.

Requirements

High school diploma.
For Athletics Accounting Specialist I: four years of full-time experience directly related to the job functions.
For Athletics Accounting Specialist II: six years of full-time experience directly related to the job functions.
Experience with general accounting procedures.
Experience operating a personal computer and proficiency with Microsoft Office, including Word, Excel, and Outlook.
Knowledge of generally accepted accounting principles and practices.
Knowledge of general office procedures.
Strong interpersonal, verbal, and written communication skills.
Excellent organizational skills and ability to prioritize and complete simultaneous projects.
Accuracy and attention to detail in completing assignments.
Ability to interact professionally with staff, faculty, students, and the community in a service-oriented environment.
Ability to communicate clearly and effectively in individual and group settings.
Ability to organize resources and maintain detailed records.
Ability to work as a team member and independently with minimal supervision.
Ability to plan, organize, coordinate, and perform work amid numerous and competing demands.
Ability to use effective decision-making and problem-solving techniques.
Ability to interpret and consistently apply laws, regulations, policies, and procedures.
Ability to think strategically and approach challenges creatively.
Demonstrated reliability, goal attainment, and personal accountability.
Strong interpersonal skills and experience working effectively across teams.
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Nice To Haves

Knowledge of or ability to learn Workday, Banner, or a similar enterprise financial management software application.

Responsibilities

Process, code, and post routine accounting transactions, including travel reimbursements, invoices, check requests, p-card charges, expense reports, and spend authorizations at University and Foundation levels.
Balance and reconcile accounting records, including travel charges related to NCAA Official Visits.
Receive and process cash, checks, credit cards, and electronic fund transactions; record transactions, audit cash collection documentation, and post journal entries within Workday and Athletics Marketplace.
Audit, process, and record refund transactions to ensure accuracy and compliance.
Collaborate with the Ticket Office, Marketing, and Development units to ensure accurate revenue recording and timely fund deposits.
Process vendor and independent contractor documentation, ensuring completeness and compliance with institutional requirements.
Assist with preparing financial summaries and data analysis for senior leadership and annual NCAA financial reporting.
Prepare routine financial reports and statements supporting departmental operations.
Ensure transactions comply with policies, procedures, and business processes.
Perform other administrative, operational, and job-related duties as assigned.
Seek new approaches to improve outcomes and remain open to feedback and new ideas.
Produce high-quality work, persevere through obstacles, and meet deadlines and deliverables.
Share information thoughtfully, build cross-department partnerships, communicate respectfully, and support colleagues in achieving common goals.