Accounting Tech I

Grays Harbor County•Montesano, WA

5d•Onsite

About The Position

Performs fiscally related duties in support of various Public Services departments activity based accounting including accounts receivable, accounts payable, cashiering and data entry. Public Services currently consists of - Public Works, Equipment Rental and Revolving, Utilities, Planning & Building, Solid Waste, Parks, Environmental Health, Facilities, and any other department(s) as assigned to Public Services by the Board of County Commissioners. This is the entry level class in the Accounting Technician series. This class is distinguished from Accounting Technician II by the performance of more routine tasks and duties under general supervision. This class specification reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in a position.

Requirements

Knowledge of Microsoft Windows and Windows based applications (Microsoft Word, Excel).
Knowledge of English composition, spelling, and grammar; ability to prepare various written materials such as reports, correspondence, and forms with accuracy.
Knowledge of Data processing principles and accounting applications.
Reading, interpreting, understanding and applying accounting standards and procedures, applicable Federal rules and regulations, and County policies and procedures.
Analyzing and interpreting financial documents and calculations.
Performing accurate data entry and mathematical calculations.
Maintaining accurate and interrelated accounting records, and identifying and reconciling errors.
Ability to learn the Budget, Accounting, Reporting System (BARS).
Ability to enter repetitive data in accounting systems using accuracy and speed.
Ability to prioritize, plan, organize and oversee assigned work programs.
Ability to learn federal and state laws regarding governmental accounting procedures including Washington State Budgeting, Accounting and Reporting Systems (BARS).
Ability to communicate effectively, both orally and in writing.
Ability to operate 10 key calculators, copiers, fax machines, and multi-line phone systems.
Ability to maintain effective communication with the public and other employees, using tact, discretion and courtesy.
Ability to understand and execute written and oral instructions and apply guidelines to widely varied situations while meeting deadlines.
Ability to analyze and evaluate operations and develop and implement corrective action to resolve problems.
High school diploma or GED equivalent.
One (1) year experience in a general office clerical setting which includes basic bookkeeping duties.

Nice To Haves

Two (2) years' experience in County Government, road, or highway maintenance in the field of accounting and secretarial positions.
Knowledge of Cost Accounting Management System for Windows. (WinCAMS).

Responsibilities

Performs accurate and detailed data entry of payroll, material and mileage.
Performs cashiering function by receipting, balancing and depositing cash and checks received on a daily basis.
Operates utility online payment program.
Prepare and balance transmittal for Treasurer's Office with detailed distribution to proper revenue codes.
Deliver transmittal to Treasurer's office for deposit of funds and receipting.
Receives cash payments over the counter; issues receipts; balances totals; posts transactions.
Records, balances and classifies all income and expenditures to proper accounts in accordance with the BARS and County procedure.
Coordinate invoices for payment by acquiring appropriate approvals and signatures authorizing payment, assign correct vendor number, determine proper expenditure code, verify substantiating documents.
Input transactions into the Public Works accounting systems, proof and internal review of batches and balances.
Assists the public in person or by phone in understanding regulations, procedures or services relevant to the department.
Data entry of mileage usage for daily motor pool.
Reviews and balances fuel cardlock audit trail report.
Backup for preparing and printing replacement gas cards for employees.
Preparation and processing of Advance Travel requests for employees.
Maintains archive inventory for accounts payable and payroll records.
Removes files and boxes for archiving at year-end per retention schedule and assembles for easy retrieval.
Acts as a backup to front desk by answering phones and assisting customers when needed.
Provides and maintains an enthusiastic atmosphere of customer service.
Assists department employees with use of financial system and county procedures regarding accounts payable.