Accounting Specialist - Accounts Receivable

Quikserv, Inc.•Houston, TX

19h

About The Position

The Accounting Specialist is primarily responsible for billing, cash applications, and lien waivers, while also assisting with collections, credit applications, and other assigned functions. The role interacts extensively with sales, shipping, and the inventory office and collaborates across departments to help achieve company goals. The successful candidate is organized, able to multitask and prioritize, and capable of meeting deadlines in a fast-paced environment. The role reports to the Accounting Supervisor. Physical work includes extended periods at a desk or computer workstation, frequent use of standard office equipment, and detailed review of financial information. Occasional movement around the office and handling routine office materials are also required. Reasonable accommodations may be made for qualified individuals with disabilities to perform the essential functions.

Requirements

3–5 years of experience in collections and accounts receivable.
Proficiency in Microsoft Excel, Outlook, and Teams.
Experience and desire to work in a fast-paced environment, with the ability to adapt to changes.
Advanced attention to detail and the ability to prioritize and meet deadlines.
ERP system experience.
Ability to work cross-functionally with other departments and team members.
Excellent organization and communication skills.

Nice To Haves

Experience with Sage 300.

Responsibilities

Apply daily wire, ACH, check, credit card, and cash receipts, and report prepayment receipts to the sales team.
Review customer deposits for reasonableness against expected ship dates.
Process shipment invoices on the same day and track issues through resolution.
Process lien waivers as required.
Monitor the shared accounts receivable mailbox, respond to customers promptly, and route messages to the appropriate team members.
Respond promptly to customer phone calls and emails about invoices and collections.
Process account overrides, refunds, adjustments and credits, and apply documents.
Process tax exemption certificates in Avalara.
Cross-train with and assist the Billing Analyst in processing weekly refunds by credit card, check, ACH, or wire.
Cross-train with and assist the Billing Analyst in gathering information for credit applications within a 48-hour turnaround and submitting applications for review and approval or denial.
Prepare weekly accounts receivable and customer deposit aging reports, report collection status, and submit a weekly review with recommendations on problem accounts and accounts needing escalation to the Accounting Supervisor.
Cross-train with and assist the Billing Analyst in reviewing weekly collection reports and contacting customers about past-due balances and credits daily; document collection progress and note problem accounts.
Complete assigned month-end close tasks.
Prepare audit schedules and gather requested supporting materials for annual audits.
Participate in testing system enhancements and implementations.
Prepare ad hoc reports as requested.
Perform other duties as assigned.